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What Is an AI Meeting Manager? 10 Tools to Try

Improve your next meeting with an AI meeting manager that can take repetitive, mundane tasks off your plate. Learn more now!

By Hannah Ross  •   December 20, 2023  •   7 min read

If you’ve been looking to bring your meeting productivity to new heights, it may be time to introduce an AI meeting manager. The right meeting management tool powered by artificial intelligence (AI) will help you save time, enhance meeting facilitation, improve organization and collaboration, provide insights and analytics, and integrate with additional tools and platforms that make your life easier. Let’s get into it!

What is an AI meeting manager? 

An AI meeting manager—or an AI-powered meeting assistant—is a virtual meeting assistant that is powered by AI. Often present in the form of an application or software program, these AI-powered tools manage various aspects of meeting management including scheduling and coordination, agenda recommendations and creation, attendee and guest management, note-taking and transcriptions, action item tracking, and insights and analytics. The intended purpose of these tools is to eliminate the need to manually complete administrative tasks so time can be spent on more meaningful, high-value work. By saving time and resources, improving organization, and enhancing collaboration among meeting participants, AI meeting managers can make meetings more productive and efficient. 

The most integrated AI Meeting Manager

From seamless meeting prep with lightning-fast agenda suggestions to effortless recording meetings, Fellow’s AI-powered features encourage your team to capture decisions, streamline notes, and transform meetings. Try Fellow today!

Benefits of AI meeting managers

AI meeting managers not only make the process of conducting meetings more efficient but also enhance the overall effectiveness and productivity of these conversations. Here are just a few top benefits of AI meeting managers:

  1. Writing meeting minutes: AI meeting managers can automatically generate detailed minutes of meetings. This includes capturing key points, decisions made, and action items assigned. AI can accurately transcribe the conversation, ensuring that no important detail is missed. This automation not only saves time but also provides a reliable and objective record of the meeting, which is invaluable for future reference and for those who were unable to attend.
  2. Generating meeting summaries: After a meeting concludes, AI meeting managers can produce concise summaries. These summaries focus on the core outcomes and decisions, providing a quick and easy way for participants to recall the essentials of the meeting. This is particularly useful for busy team members who may not have time to read through lengthy minutes but still need to stay informed about key developments and decisions.
  3. Post-meeting catch-up: For participants who missed the meeting or need a refresher, AI meeting managers can save time by having transcripts and summaries ready for a quick read. This ensures that even those who weren’t present can stay up-to-date and contribute to ongoing projects or discussions.
  4. Saving time: One of the most significant benefits of AI meeting managers is the considerable amount of time they save. By automating the minute-taking, summary generation, and more these tools free up valuable time and increase productivity for all participants.

How to use an AI meeting manager

How you use an AI meeting manager will largely depend on your objectives and needs. If you hope to eliminate manual note-taking within your team, you can use an AI meeting manager to transcribe your remote meetings. If you’re looking for help to keep your teammates on track and organized, you can enlist an AI meeting manager to assign and track action items. The possibilities are endless with the right AI meeting assistant. These assistants can be used for scheduling, preparation, and monitoring, in addition to ensuring meetings and meeting follow-ups are productive and organized. 

10 of the best AI meeting manager tools to try in 2024 

1 Fellow

Thousands of leaders at companies like Shopify, SurveyMonkey, Webflow, and Gong.io have been using Fellow to facilitate and host more impactful meetings. Fellow enables companies of all kinds to optimize meetings by making it possible for leaders, managers, direct reports, and peers to collaborate on meeting agendas, assign action items, get suggested conversation topics, and exchange feedback

Now, Fellow is taking your productivity one step further with AI-powered features. Fellow’s AI-powered features enable you to have suggested agendas built at warp speed for organized meetings, share effortless meeting recordings and transcription with your team, have simplified meeting summaries and key points for efficient knowledge sharing, and capture and sync action items to ensure nothing falls through the atmosphere. If you want to learn more about how Fellow is the best AI meeting manager, check out this video which recaps Fellow’s AI-powered features!

Fellow empowers managers and their teams to: 

  • Keep track of work interactions and feedback over time 
  • Collaborate on a meeting agenda before every one-on-one 
  • Assign clear action items and takeaways at the end of each meeting 
  • Centralize action items from different meetings in one personal to-do list 

Fellow is the app that your entire team will love, and you can try it for free. Fellow’s integration feature even allows you to integrate the tool with others you may already be using!

Pricing: Starts at $7 per user per month

Learn more about Fellow’s plans

G2 rating: 4.7/5

2 Sembly

Sembly is an AI meeting assistant that leverages AI to transcribe and analyze meetings, making it possible for you to gather detailed meeting notes as well as actionable insights. Unlike other tools, Sembly automatically joins your meetings with no required downloads or installs. Simply sync Sembly with your calendar and Sembly will automatically join your next meeting and get to work. 

Features include: 

  • Automatic summaries 
  • Conversation intelligence 
  • Integration with other tools
  • Transcription and note-taking 

If you’re just getting started, you can opt for the beginner plan at no cost. For something more robust, you can choose from one of three paid plans ranging from $10/month to $20/month.  Learn more about Sembly’s pricing here.

G2 rating: 4.3/5

3 tl;dv

tl;dv is a meeting software that specializes in recording, transcribing, and highlighting online meetings. This meeting recorder tool allows users to spend less time in meetings and more time focusing on high-value tasks and can be used with both Zoom and Google Meet to automatically transcribe your meetings with speaker tags. 

You can choose from one of three plans including a free plan for small teams and individuals or a pro plan for $20/month per recording user for more advanced features. Check out tl;dv’s pricing to learn more about which plan may be right for you. 

G2 rating: 4.7/5

4 Microsoft 365 Copilot

Microsoft 365 Copilot is an AI-powered Microsoft 365 integration that allows users to summarize, rewrite, or even explain content. This tool is an embedded feature in the Microsoft 365 apps, meaning you can access it from the app toolbar. To use the tool, simply speak a natural language prompt or command and get a response from the Copilot. 

Microsoft offers GitHub Copilot, an AI-based pair-programming technology designed for developers at $10/month per user or $100/year per user for individuals. Learn more about the Microsoft Copilot price here.

G2 rating: 4.5/5

5 Slack

Slack is a workplace communication tool that allows teammates to communicate seamlessly. Slack provides teams with a hub they can leverage to communicate, brainstorm, and share resources. You can even use Slack’s automation tool known as “Slackbot” to remind teammates of daily meetings, prompt updates, or check in with your peers. 

Slack offers several features and integrations that can help streamline meetings including, but not limited to, meeting scheduling and reminders, meeting coordination and communication, virtual meeting integration, meeting notes and collaboration, file and document sharing, integration with productivity tools, and bot integrations and automation. Plans and pricing vary depending on your needs, but you can check out the Slack Help Center or contact their sales team for pricing specifics.

G2 rating: 4.5/5

6 Fireflies

Fireflies is a meeting assistant app that allows users to transcribe meetings. In addition to its transcription capabilities, Fireflies can be leveraged to derive meeting insights, making it possible to streamline meeting workflows and improve collaboration. 

Features include: 

  • Action item detection 
  • Analytics and insights 
  • Searchable transcripts 
  • Real-time transcription
  • Integration with productivity tools 
  • Intelligent highlights and summaries 
  • Speaker identification and timestamps 

Fireflies offer a variety of plans at different price points, making it possible for everyone to supercharge their voice conversations. Plans range from a free plan for beginners to a business plan that is priced at $19/month per user. Learn more about which plan is right for you here.

G2 rating: 4.4/5

7 Otter

If you’ve been looking for a quick and efficient way to transcribe your meetings, Otter is a great assistant. Otter is an AI meeting assistant app that leverages artificial intelligence to transcribe audio recordings into accurate transcripts. While predominantly used in meetings, Otter can also be used during interviews and lectures in addition to any scenario that captures audio, revolutionizing the way audio is captured, stored, and shared. 

Features include: 

  • Speaker identification 
  • Real-time transcription
  • Voice command control
  • Collaboration and sharing 
  • Highlighting of key points 
  • Integration with other tools
  • Search and keyword analysis 

Interested in learning more? Otter has a variety of plans starting at a free plan and extending to an enterprise plan. It’s also important to note that you can save up to 51% when you commit to a yearly plan. 

G2 rating: 4.1/5

8 Zoom

Zoom provides videography and online chat services through a cloud-based, peer-to-peer software platform that can be used in the workplace for one-on-one meetings, presentations, pitches, daily check-ins, and more. Zoom is ideal for one-on-one meetings because it allows you to bring a face-to-face element to the encounter. Instead of a quick phone call, you’re able to see the person with whom you’re meeting and have a meaningful conversation. Additionally, Zoom is extremely easy to use, allowing meeting participants to share their screens through conferencing software where one or many can join to collaborate or sit in on the meeting. 

Plans and pricing vary, but depending on what you need to use Zoom for, it could be completely free! Click here to learn more about which plan would be best for you.

G2 rating: 4.5/5

9 Timz.Flowers

Timz.Flowers is an all-in-one meeting management platform that combines the power of AI, video conferencing, and asynchronous meetings. With several intuitive features including AI intelligence, feature-rich video calls, async meetings, automated follow-ups, advanced video editing, and AI smart search, Timz.Flowers help users maximize efficiency with minimal effort.

Pricing and plans for Timz.Flowers range from a basic plan for free to a business plan for $13/month per team. Click here to learn more about which plan may be right for you. 

G2 rating: Not available

10 Avoma

Avoma is an AI Meeting Assistant, Collaboration, and Intelligence platform. It offers features like automated meeting recording across web conference tools and dialers, real-time transcription, AI-generated notes, and live bookmarking. Avoma also provides augmented notes, speaker identification, topic detection, and keyword tracking. It also integrates with various tools. This platform is designed to assist in various aspects of meeting management and collaboration, particularly for remote work environments

G2 rating: 4.6/5

Efficient meeting management with Fellow

Efficient meeting management is now at your fingertips with Fellow. This innovative tool revolutionizes your meeting experiences, offering AI Meeting Copilot features like automatic recording, transcription, and summarization of meetings. These capabilities are seamlessly linked to each meeting and centralized for ease of access. Fellow provides an extensive catalogue of meeting templates tailored for every type of meeting on your calendar. Discover how Fellow can transform your meetings into more productive, streamlined, and effective sessions.

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