Artificial intelligence (AI) is all the rage these days. Are you using it to your advantage? The concept of integrating AI into your day-to-day life can feel overwhelming, especially if you aren’t sure where to start. Luckily, we’ve taken the time to round up 8 of the best AI meeting assistants so you can make an informed decision moving forward.
- What is an AI meeting assistant?
- How to use an AI meeting assistant
- 8 best AI meeting assistant apps
What is an AI meeting assistant?
An AI meeting assistant is a program or system that leverages artificial intelligence to perform administrative meeting-related tasks like scheduling, agenda creation, note-taking and transcription, action item tracking, insights and analytics, and more. AI meeting assistants are often used to streamline processes and enhance various aspects of a meeting by automating tasks, providing real-time updates, and assisting with decision-making.
How to use an AI meeting assistant
1Meeting preparation
Before you can host an effective meeting, you must prepare. AI meeting assistants provide a variety of services that help streamline the preparation process, including generating meeting agendas, assisting with scheduling, gathering information, performing background research, generating the content, and sending out reminders and notifications. Automating these mundane tasks will help free up time in your schedule, making it possible to focus on high-value work instead of wasting your time on administrative tasks.
2Meeting documentation
One of the most well-known AI meeting assistant features is meeting documentation or transcription. AI meeting assistants can be used to transcribe spoken words to generate meeting notes or summaries that can be reviewed after the meeting has finished. This note-taking or transcription feature eliminates the need to manually transcribe meeting notes or minutes, enabling participants to be fully present and engaged during the meeting. These comprehensive meeting notes can also be used to bring those who were not able to attend up to speed.
Run efficient meetings, come to a decision, and get back to work
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3Meeting recaps
There’s nothing worse than sifting through document after document in search of meeting notes or key discussion points. AI meeting assistants help gather and centralize key discussion points so you never have to worry about finding the information you need. This is made possible by several features including note-taking and transcription, summarizing key points, highlighting action items, generating meeting minutes, distributing recaps, and centralizing searchable archives. By automating practices that make it possible to streamline meeting recaps, you can save time while ensuring important information is documented and accounted for.
4Meeting follow-ups
Using an AI meeting assistant to assist with meeting follow-ups is an excellent way to promote task management, communication, and progress tracking. There are many features you can leverage within your AI meeting assistant to streamline follow-ups, including action item tracking, task assignment and delegation, communication facilitation, progress monitoring, document management, analytics and insights, and reminders and notifications. Together, these features can be used to assign and delegate tasks, facilitate communication, gather updates, monitor progress, and send reminders and notifications to team members about upcoming deadlines, meetings, or benchmarks related to the meeting follow-up.
8 best AI meeting assistant apps
1 Fellow
Fellow is a meeting assistant tool with a variety of intuitive features that help you take your meetings to new heights. The key differentiator between Fellow and other AI meeting assistants is that Fellow reinvents the entire practice of meeting management, making it a seamless process from start to finish. Like your typical AI tools, Fellow offers AI-powered features to skyrocket your meeting productivity. However, Fellow goes beyond what those tools can offer you by being your one-stop tool to drive engagement and productivity by building better meeting habits before, during, and after every meeting.
Fellow allows users to create collaborative, fully-customizable meeting agendas that can be used to keep meetings on track and organized. The 500+ meeting agenda template gallery ensures you never have to start from scratch so you can plan and execute your next meeting both quickly and efficiently. Additionally, with Fellow you can assign, organize and prioritize all your meeting action items in one place, encourage continuous improvements, and seamlessly integrate with your existing workflows.
AI features include:
- Suggested agendas built at warp speed for organized meetings
- Simplified meeting summaries and key points for efficient knowledge sharing
- Captured and synced action items to ensure nothing falls through the atmosphere
- Effortless meeting recording and transcription to share with your crew
Pricing:
- Free—$0/month (for teams of up to 10 people)
- Pro—$7 per user per month (maximum of 25 users; includes AI suggested topics and meeting automations)
- Business—$10 per user per month (maximum 100 users; includes implementation services)
- Enterprise—$15 per user per month (includes organization analytics)
- Learn more about Fellow’s pricing plans.
G2 rating: 4.7/5
If you want to learn more about Fellow’s AI-powered features, check out this video:
2Otter
If you’ve been looking for a quick and efficient way to transcribe your meetings, Otter is for you. Otter is an AI meeting assistant app that leverages artificial intelligence to transcribe audio recordings into accurate transcripts. While predominantly used in meetings, Otter can also be used during interviews and lectures in addition to any scenario that captures audio, revolutionizing the way audio is captured, stored, and shared.
AI features include:
- Speaker identification
- Real-time transcription
- Highlighting of key points
- Voice command control
- Collaboration and sharing
- Integration with other tools
- Search and keyword analysis
Interested in learning more? Otter has a variety of plans starting at a free plan and extending to an enterprise plan. It’s important to note that you can save up to 51% when you commit to a yearly plan.
G2 rating: 4.1/5
3Avoma
If you’ve been looking for a way to capture and analyze insights from your meetings, Avoma is for you. Avoma is a meeting intelligence platform that leverages artificial intelligence to identify areas in which you can improve during your meetings, making it possible to maximize productivity and efficiency. These insights can then be used to improve productivity, collaboration, and decision-making through a variety of functions including transcription automation, sentiment and topic analysis, conversation intelligence, analytics and reporting, and much more.
AI features include:
- Sentiment analysis
- Action item tracking
- Analytics and reporting
- Conversation intelligence
- Topic and keyword analysis
- Transcription and note-taking
- Integration with customer relationship management (CRM) and collaboration tools
Avoma pricing is fair, flexible, and affordable and you can try the tool for free with no commitment. When you’re ready to upgrade, you can choose from one of five plans including a free plan and an enterprise plan for premium use. Learn more about which plan is best for you.
G2 rating: 4.6/5
4MeetGeek
MeetGeek is a meeting integration that can be integrated into your video conferencing tool of choice to automatically record, transcribe, and distribute meeting highlights to meeting participants. MeetGeek integrates seamlessly with your calendar and will automatically join your Zoom, Google Meet, or Microsoft Teams meetings. Meeting notes and summaries will then be generated automatically and sent to your inbox promptly when the meeting finishes, eliminating the need to manually transcribe or record your meeting.
AI features include:
- Meeting insights
- Automatic summaries
- Workflow and integrations
- Auto recording and transcription
- Highlights and keyword detection
MeetGeek has a variety of plans and pricing that cater to everyone. If you’re just getting started, you can opt for the free plan; if you’re looking for something more robust, you can upgrade to the pro plan for $15/ month per user. Learn more about what plan is right for you.
G2 rating: 4.7/5
5Fathom
Fathom is a Zoom integration that can be used to seamlessly record, transcribe, and highlight key moments from your meetings. This tool is especially useful if you’re eager to step away from manual note-taking to focus on the conversation. The best part about Fathom is that it’s free to use and easy to set up. You can get started with your free meeting assistant in a matter of minutes.
AI features include:
- Automatic summaries
- Transcription and note-taking
G2 rating: 5/5
6Supernormal
Supernormal is a meeting assistant app that can be used to seamlessly transcribe your Google Meet, Zoom, and Microsoft Teams meetings. The best part? The transcription can be done in multiple languages. When using Supernormal, you can choose to automatically integrate it into every meeting or invite the bot to join your meetings when appropriate.
AI features include:
- Slack and Google integrations
- Multi-language transcription
- Auto-sharing of notes to participants
Supernormal has a simple pricing structure, offering a “free forever plan” or a pro plan for $49/month. Learn more about their plans and pricing.
G2 rating: 4.4/5
7Sembly
Sembly is an AI meeting assistant that leverages AI to transcribe and analyze meetings, making it possible for you to gather detailed meetings notes as well as actionable insights. Unlike other tools, Sembly automatically joins your meetings with no required downloads or installs. Simply sync Sembly with your calendar and Sembly will automatically join your next meeting and get to work.
AI features include:
- Automatic summaries
- Conversation intelligence
- Integration with other tools
- Transcription and note-taking
If you’re just getting started, you can opt for the beginner plan at no cost. For something more robust, you can choose from one of three paid plans ranging from $10/month to $20/month. Learn more about Sembly’s pricing.
G2 rating: 4.3/5
8Superpowered
Superpowered is a tool that leverages AI to transcribe spoken content in real-time. Beyond transcription, Superpowered also offers insightful summaries, identifies key points, and can generate action items, enabling users to enhance productivity and focus during discussions. Its intuitive interface allows for a seamless experience for users, freeing them from the constraints of manual note-taking and enabling them to engage more actively and effectively in their interactions.
AI features include:
- Real-time speech recognition
- Keyword extraction
- Action item identification
- Automated organization
- Multi-speaker identification
- Noise reduction
Superpowered offers a variety of plans at different price points, making it possible for individuals as well as organizations to find a plan that caters to their needs. Learn more about Superpowered’s pricing.
G2 rating: N/A
Are you prepared to level up your next meeting with artificial intelligence?
Leveraging artificial intelligence to enhance your meeting game is a quick and easy way to double down on your efforts. Interested in leveraging AI to enhance your productivity? Take the proactive step of exploring the remarkable capabilities of Fellow—a tool that reshapes your meeting culture with the help of AI!
