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Engineering Team Meeting Template

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Run weekly engineering team meetings where everyone feels connected, engaged, and inspired to do great work.

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Tue, Aug 4
4 Aug
10:30 - 11 AM
Engineering Team Meeting
10:30 - 11 AM
1 - 2 PM
4 Aug
9:30 - 11 AM
2 - 3 PM
Engineering Team Meeting
Today @ 10:30 - 11 AM
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Engineering Team Meeting Template
By Alexandra Sunderland
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  • Pick a template

    Save time with a pre-built template complete with recommended talking points to get you started

  • Customize it

    In Fellow, customize headers, talking points, and more before using it in your next meeting

  • Bring it to life

    Use the template in real-time with your meeting attendees to collaborate on meeting notes

Engineering team meetings happen weekly at Fellow and serve as an opportunity for the entire engineering department to share progress demos, discuss any technical challenges and align the team on priorities. These weekly team meetings also offer the engineering team a chance to explore and discuss what other team members and departments are working on in order to anticipate future engineering projects or technical challenges. 

To help you incorporate engineering team meetings into your weekly meeting roster, check out this meeting template curated by Alexandra Sunderland, Engineering Manager at Fellow:

What’s inside this Engineering Team Meeting Template

1 Small Wins

Beyond the unofficial small talk that usually happens at the beginning of each engineering team meeting, Alexandra kicks off the official agenda with an opportunity to share and celebrate small wins, and set the meeting off on a positive note. The small wins shared during this part of the meeting can be anything from personal accomplishments, project implementations or positive customer feedback.  

2 Demos 

The next section of the engineering team meeting is spent on demos. During this time team members give presentations on products or features that are currently in progress, offering other engineering team members an opportunity to for a sneak peek of any updates or pre-production projects. 

In addition to progress demos, team members often take this time for knowledge sharing presentations. Alexandra explains that many engineering team members are invested in professional development and often participate in workshops or classes to learn new skills or techniques, which they then present back to their colleagues during this portion of the engineering team meetings. 

Team members who wish to present a demo at an upcoming engineering team meeting add their name and the topic of their demo to this section of the agenda template before the meeting.  

3 Discussion Topics

The next phase of weekly engineering team meetings is spent discussing a list of prioritized topics. These discussion topics typically begin with priority items from Alexandra and other engineering managers, such as business operation updates, project-related questions and requests for feedback. 

Following any management updates, any other discussion topics added to the agenda template by team members prior to the meeting are addressed. 

4 Action Items  

Any required actions that emerge during the demos or discussion topics are recorded and assigned to a team member in the appropriately named action item section of the agenda template. The action items listed throughout the meeting are reviewed at the end to ensure team members have a clear understanding and direction. These action items also help determine the demos or discussion topics for the following week’s engineering team meeting agenda. 

Tips for effective Engineering Meetings

At Fellow, the list of attendees of Alexandra’s weekly engineering team meetings has grown beyond the engineering team, and now includes team members from quality analysis, product management, data engineering, and DevOps, allowing for better organizational alignment. 

1 Meeting frequency: weekly

Initially, engineering team meetings happened bi-weekly, however, when the pandemic hit and the team shifted to working from home these meetings started occurring on a weekly cadence to give the team members an opportunity to meet regularly and have more social interaction. Alexandra explains that this meeting has become the environment for team members to check-in with each other on an organizational level, rather than a core-team level, and help eliminate some of the communication challenges that come from working as a remote team. 

As the weekly engineering team meeting serves as the only opportunity for many team members to connect with each other on a personal level, Alexandra begins each meeting with an opportunity to small talk before jumping into the official agenda. 

2 Prompt teammates to add talking points

In order to help team members remember to add any demos or discussion topics they wish to share to the upcoming meeting agenda, Alexandra relies on a Slack workflow that allows her to send the agenda template and a reminder to add any input with her team seamlessly through their Slack channel. 

3 Collect feedback

Alexandra also explained that Fellow’s engineering team meeting has evolved over the years based on team member feedback, organizational growth, and lots of trial and error and experience. One of the more recent evolutions to the meeting was the addition of rotating roles for meeting moderator and note taker. Each week two new team members are designated to hold these roles at the following week’s meeting, ensuring that each team member has a chance to gain these valuable meeting skills. 

As Alexandra put it, a successful engineering team meeting is one where participants leave feeling empowered to do some really great work, and this meeting template will help you instil that feeling in your engineering team!

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Alexandra Sunderland

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Alexandra Sunderland

Alexandra is an Engineering Manager at Fellow.app, where she’s helping to build the future of work. In her spare time, Alexandra designs and sews clothes while incorporating tech by 3D printing custom elements and programming sewing machines. Alexandra is also a Twilio Champion and the new co-leader of Ottawa’s Slack Platform Community.

  • Brittany Forsyth
    Brittany Forsyth
    Former Chief Talent Officer, Shopify

    Fellow has been a game changer for us. I love how lightweight and easy it is to use. It intuitively builds into my day-to-day rhythm, and the natural flow of Shopify, making it so much simpler to have valuable conversations.”

  • John Gleeson
    John Gleeson
    VP of Customer Success, Motive

    “I've never seen an app spread so quickly. Within a few weeks, there were hundreds of people using Fellow to follow up on the action items that inevitably come out of every meeting. It's been a game-changer for our team.”

  • Sabrina Leblanc
    Sabrina Leblanc
    Director of Sales, SurveyMonkey

    “Fellow has increased my productivity and has resulted in more collaborative 1:1s & team meetings. My team loves capturing their own agenda items. Getting prompted to add talking points is super handy when jumping from one meeting to the next.”

  • Liam Martin
    Liam Martin
    Co-founder, Time Doctor

    “Fellow has completely changed the way we manage meetings at Time Doctor. With 100+ people in 32 different countries, Fellow was one of the tools that took our remote meetings from confusion to clarity.

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