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10 of the Best AI Task Management Tools

See which AI tools your team can start using to track deadlines, automate tasks, and collaborate effectively.

By Brier Cook  •   August 15, 2023  •   6 min read

Artificial intelligence (AI) refers to any machine’s ability to perform functions we associate with human brains—such as learning, reasoning, and perceiving. It’s no surprise that AI is prevalent in every aspect of our work and lives nowadays. When we use AI alongside other digital tools we already love, we can better analyze data, improve our decision-making, and create innovative solutions to small and large challenges.

Keep reading to learn about AI task management tools, see why your team could benefit from one, and explore nine of the best AI tools for task management on the market today. 

What are AI task management tools? 

AI task management tools leverage artificial intelligence and machine learning algorithms to help individuals and teams manage projects effectively. These tools can help groups manage and prioritize work, track deadlines, automate routine tasks, and be more productive overall! When you use an AI task management tool, it’s not just about getting things done. It’s also about working smarter. With their clever algorithms, these tools can quickly understand which tasks are super important and need your attention right away. This means you don’t waste time figuring out what to do first. They’ve got your back!

What to look for in an AI task management tool 

1Customization

Search for a tool that you can modify to suit your needs. For example, if your team could benefit from an app to automate tasks and save time, you should look for a tool you can customize to do so. Look for a tool with many settings that you can tailor to your liking so the AI can grow alongside your team and company. 

2Security

Data privacy and security should be of the utmost importance. Search for an AI tool that meets your organization’s cyber security standards and other security measures. Additionally, look for a tool that uses encryption to conceal and protect your information. 

3Features

The tool you select should do everything your team needs it to and more. Determine what types of features your team is looking for and select a tool that has as many as possible. For instance, if you’re looking for AI that can automate routine tasks, search for one that also tracks tasks, integrates with other software, and has analytics features. 

4Accessibility 

Your tool must be accessible enough for first-time users to operate with minimal training. Accessibility also means that your tool should be accessible across devices and platforms. Search for a tool that works on your desktop and mobile devices so that everyone can use it, even when they aren’t sitting in front of their computer. 

5Customer support

Customer support is the direct connection between you and the tool, so search for AI with a good customer support system that allows you to reach out for help and streamline complaints, queries, and requests promptly. 

10 of the best AI tools for tasks 

1 Fellow

Fellow is the top meeting and management tool where teams gather to have productive team meetings and meaningful 1:1s, build collaborative meeting agendas, record decisions, and keep each other accountable.

Fellow’s AI-powered features allow you to create collaborative meeting agendas faster with suggested topics offered at warp speed, simplified meeting summaries and key points for efficient knowledge sharing, and captured and synced action items so that no task is forgotten. 

While Fellow offers AI-powered features to drive engagement and productivity before, during, and after every meeting, unlike other AI tools, Fellow is much more than just that! With Fellow you can assign, organize and prioritize all your meeting action items in one place, give and get feedback as work happens to encourage continuous improvements, connect to the tools you love to make your meeting, management, and productivity workflows even better, and more.

So, if you’re looking for a way to make meetings productive work sessions that result in follow through, Fellow is the tool for you!

Pricing: Starts at $7 per user per month

Learn more about Fellow’s plans

Reviews and ratings: 4.7/5 star rating on G2 with 1,735 reviews

Skip the tedious task of sending meeting follow-up emails with Fellow AI

Create a culture of accountability and transparency with AI-captured and synced action items to ensure nothing falls through the atmosphere. Try Fellow today!

2TimeHero

Key features:

TimeHero is an automatic scheduling and work management tool for teams. It calls itself “the first task management app to bring artificial intelligence to your work day” and offers features like automatic time tracking and reporting, automation, and integrations with other tools like Google Calendar, Trello, and Asana. 

Pricing:

  • Basic—$4.60 USD/month (per user when billed annually)
  • Professional—$10 USD/month (per user when billed annually)
  • Premium—$10 USD/month (per user when billed annually)

Reviews and ratings: 4.6/5 star rating on G2 with 17 reviews

3Trevor AI

Key features:

Trevor AI is a scheduling assistant that syncs with your digital calendar. It can help you time block your calendar and plan your days with clarity. With Trevor AI, you can merge platforms like Todoist, Google Tasks, NativeTasks, Outlook, and Google Calendar to plan projects and empower deep, flexible work. 

Pricing:

  • Free—$0/month
  • Pro Plan—$3.99 USD/month or $29.99 USD/year

Reviews and ratings: No reviews or ratings on G2

4Asana

Key features:

Asana is a popular project management and collaboration tool. The tool recently added new AI capabilities designed to accelerate productivity and improve decision-making. With Asana, teams can receive customized recommendations to allocate resources, remove bottlenecks, and hit milestones faster. 

Pricing:

  • Basic—$0/month
  • Premium—$10.99 USD/month (per user when billed annually)
  • Business—$24.99 USD/month (per user when billed annually)
  • Enterprise—custom pricing 

Reviews and ratings: 4.3/5 star rating on G2 with 9,408 reviews

Asana

5Taskade

Key features:

Taskade is an AI-powered productivity assistant that can help you and your teammates answer complex questions, brainstorm ideas, edit documents, and more. Users can use Taskade to keep track of tasks and projects across teams and workspaces with a shared calendar, create agendas, and customize notifications.

Pricing:

  • Pro—$23 USD/month (for 20 members when billed annually)
  • Business—$58 USD/month (for 50 members when billed annually)
  • Ultimate—$119 USD/month (for 100 members when billed annually)
  • Enterprise—contact sales for pricing

Reviews and ratings: 4.7/5 star rating on G2 with 28 reviews

6Trello

Key features:

Trello is a visual tool that teams can use to manage many types of projects and workflows, as well as to complete task tracking. Use Trello to create customizable boards that make team collaboration easier and more enjoyable. While the tool itself doesn’t use the power of AI, you can integrate Trello with AI tools like ChatGPT and Hints.so for automatic note-taking, document drafting, and more. 

Pricing:

  • Trello Free—$0/month
  • Trello Standard—$5 USD/month (per user when billed annually)
  • Trello Premium—$10 USD/month (per user when billed annually)
  • Trello Enterprise—$17.50 USD/month (per user when billed annually)

Reviews and ratings: 4.4/5 star rating on G2 with 13,300 reviews

7ClickUp

Key features:

ClickUp is a project management tool that offers communication and collaboration tools and the ability to assign tasks, statuses, and comments to specific team members and groups. It offers an AI writing assistant so you can generate summaries of comment threads, meeting notes, and more, while simultaneously creating action items and insights. 

Pricing:

  • Free—$0/month
  • Unlimited—$5 USD/month (per user)
  • Business—$12 USD/month (per user)
  • Business Plus—$19 USD/month (per user)
  • Enterprise—contact sales for pricing

Reviews and ratings: 4.7/5 star rating on G2 with 8,163 reviews

ClickUp

8Botpress

Key features:

Botpress provides a list of integrations for teams of developers to speed up their building processes. The tool is powered by OpenAI and allows users to build bots for their projects to get things done faster. It offers features like a visual conversation studio, an emulator, and a debugger, and is supported for popular messaging channels like Slack, Telegram, MS Teams, Facebook Messenger, and others. 

Pricing:

  • Free plan for 1,000 incoming messages per month

*Pay as you go with no upfront commitment 

Reviews and ratings: 4.6/5 star rating on G2 with 6 reviews

9Ayanza

Key features:

Ayanza is a task and project management solution that helps businesses streamline processes related to goal setting and objective tracking. It features AI-powered spaces for wikis and tasks so that teams can collaborate effectively, have their questions answered, and generate new ideas on the spot. 

Pricing:

  • $6 USD/month (per active user)

Reviews and ratings: 5/5 star rating on G2 with 1 review

10Wrike

Key features:

Wrike is a project management tool that offers features like automated workflow planning, data visualization, resource allocation, and more. Using machine-learning capabilities, the tool can identify historical patterns and frequent issues to identify project risks and ultimately prevent delays so you can always deliver your action items on time. 

Pricing:

  • Free—$0/month 
  • Team—$9.80 USD/month (per user)
  • Business—$24.80 USD/month (per user)
  • Enterprise—contact sales for pricing

Reviews and ratings: 4.2/5 star rating on G2 with 3,424 reviews

Parting advice

One of the biggest advantages of AI is how it can improve our precision and productivity at work. Specifically, AI task-management tools can drive down the time needed to perform a task, automate mundane and repetitive tasks, and even augment our teams’ capabilities. 

When searching for an AI-powered digital tool, look for something that offers customization, customer support, and an array of features and is also secure and accessible to all. Your tool of choice should use the power of AI to do everything you need it to and more so you can spend less time planning and more time doing!

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