11 Best Fathom AI Alternatives for Meeting Notes in 2025

Modern teams need AI meeting assistants that balance automation with security. While Fathom provides basic transcription, organizations increasingly require tools with robust privacy protections, extensive language support, and deeper platform integrations to meet enterprise compliance standards.

Why consider Fathom alternatives for your AI meeting notes

Organizations explore Fathom alternatives due to evolving privacy requirements and enterprise feature gaps. Fathom's limitations include restricted free tier features and insufficient enterprise security controls for regulated industries.

Key limitations driving the search for alternatives:

• No mobile app availability for on‑the‑go recording

• Limited free plan features compared to competitors

• Insufficient privacy guarantees for enterprise compliance

• Basic integration ecosystem lacking CRM and project management tools

Enterprise teams require solutions that integrate with existing workflows while maintaining strict data governance. Privacy‑first alternatives offer features like local data processing, customizable retention policies, and guaranteed non‑training on customer data.

Top alternatives to Fathom for AI note-taking

1. Fellow

Fellow is the AI meeting assistant and notetaker that records, transcribes, and summarizes meetings across Google Meet, MS Teams, and Zoom. Fellow stands out as the most secure AI meeting notetaker, offering enterprise‑grade privacy controls and comprehensive meeting management for organizations requiring strict data governance. The platform guarantees AI models aren't trained on customer data and provides granular recording permissions.

Key features:

• Automated meeting capture that records, transcribes, and summarizes discussions with clear action items.

• Collaborative AI meeting agendas that help teams prepare, align, and contribute before every meeting.

• Ask Fellow AI assistant that answers questions and surfaces insights from past meetings instantly.

• Deep integrations with 50+ tools like Slack, Asana, Monday, HubSpot, Glean, Salesforce, and Jira for productive workflows.

• Enterprise-grade privacy and compliance with SOC 2, HIPAA, and GDPR certifications ensuring data protection.

Fellow's pricing starts at $7 per user monthly, positioning it competitively against Fathom while offering superior privacy protections. The platform includes dedicated customer success support for scaling organizations.

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2. MeetGeek

MeetGeek delivers comprehensive meeting analytics beyond basic transcription. The platform offers advanced free features and connects with major conferencing tools through native integrations.

MeetGeek supports over 50 languages and can transcribe, record, and summarize calls on popular platforms. The tool provides detailed conversation analytics and automated meeting highlights.

Key features:

• Automatic recording and transcription

• AI summaries with insights

• Integrations and searchable library

3. Fireflies.ai

Fireflies.ai provides collaborative meeting intelligence with broad third‑party integrations including Salesforce and Google Workspace. The platform supports automated meeting joining and manual file uploads through mobile applications.

The tool offers automated meeting joining and manual upload capabilities via mobile applications, with integration across platforms like Salesforce and Google Docs. Users can upload and transcribe up to three files monthly on the free tier.

Key features:

• Automatic meeting recording and transcription

• AI-generated meeting summaries and action items

• Search across past meetings

Explore other Fireflies.ai alternatives

4. Bluedot

Bluedot operates without meeting bots, capturing high‑accuracy transcriptions across all meeting types while maintaining participant privacy. The bot‑free approach reduces meeting disruption and compliance concerns.

Bluedot works without bots and captures all types of meetings and calls with high accuracy. The platform generates AI‑powered summaries and provides detailed conversation analytics.

Key features:

• Bot-free background recording and transcription

• AI summaries with action items

• CRM integrations and searchable archives

5. Sembly

Sembly delivers professional‑grade transcription with real‑time AI insights and supports proxy attendance for unavailable team members. The platform processes over 40 languages and provides live meeting analysis.

The tool offers professional‑grade transcription and AI insights in real‑time with support for distributed teams. Sembly enables proxy attendance, allowing AI to join meetings on behalf of absent participants.

Key features:

• Meeting recording and transcription

• AI‐generated summaries with action items

• Searchable meeting library across platforms

6. Krisp AI

Krisp AI combines noise cancellation (real‑time removal of background noise from audio streams) with unlimited free transcription services. The bot‑free approach maintains privacy while delivering clear audio processing.

Krisp offers bot‑free operation with privacy protection, flexibility, and unlimited free transcriptions. The platform includes mobile support for recording meetings anywhere with noise‑cancelling capabilities.

Key features:

• AI-noise cancellation during calls

• Transcription and meeting note generation

• Accent conversion and voice clarity tools

7. Notta

Notta claims to achieve 98.86% transcription accuracy and support bilingual conversation processing for international teams. The platform includes mobile applications for recording meetings on any device.

Key features:

• Automatic transcription from audio or video

• AI summaries with key points and action items

• Multi-language support and bilingual transcription

8. Otter.ai

Otter.ai provides live captions during meetings and offers 300 minutes monthly on the Pro plan. The platform integrates with major conferencing tools but may struggle with accent recognition in diverse teams.

Key features:

• Live transcription of speech during meetings

• AI-generated summaries and action items

• Speaker identification and timestamped transcripts

Explore other Otter.ai alternatives

9. MeetJamie

MeetJamie focuses on extracting actionable items and detecting decisions during meetings with customizable summary templates. The platform includes speaker recognition (automatic identification and distinction between individual speakers during meetings).

Key features:

• Records meetings without joining as bot

• Generates transcript, summary, action items

• Supports offline use and multiple languages

10. Gong

Gong provides specialized revenue intelligence (AI‑driven analysis of sales conversations for actionable sales optimization insights) for sales‑focused organizations. The platform targets enterprise sales teams with conversation analytics.

Gong uses AI to transcribe and analyze calls for sales insights, focusing on revenue‑generating conversations. The platform offers specialized analytics tools for enterprise sales organizations.

Key features:

• Captures and analyses sales-calls automatically

• Provides deal-risk alerts and pipeline insights

• Integrates CRM data with conversation intelligence

11. Tactiq

Tactiq generates structured meeting summaries and integrates with all major conferencing platforms. The tool offers flexible pricing between $8‑12 monthly per user with research‑focused features. Tactiq provides structured summary generation with comprehensive conferencing tool integration.

Key features:

• Real-time transcription during meetings

• AI-generated summaries and action item lists

• Searchable transcripts across multiple platforms

How to choose the right Fathom alternative

1. Assess privacy needs: Rank data governance, compliance requirements, and AI training policies

2. Compare pricing models: Evaluate per‑user costs, feature limitations, and scaling expenses

3. Test integration compatibility: Verify connections with existing conferencing, CRM, and project management tools

4. Involve IT and compliance teams early in the evaluation process, especially for regulated industries requiring specific data handling protocols. Request pilot programs or extended trials to assess transcription accuracy with your team's speaking patterns and meeting formats.

Frequently Asked Questions (FAQ)

What are the best features to prioritize in Fathom AI alternatives?

Key features to prioritize include real‑time transcription accuracy, comprehensive language support, robust security controls, actionable meeting summaries, and native integrations with your preferred conferencing platforms. Privacy guarantees and compliance certifications become critical for enterprise deployments.

How do pricing models typically differ between Fathom and other AI meeting assistants?

Most AI meeting assistants offer free tiers with limited features, while paid plans range from $7‑25 per user monthly with enhanced capabilities like increased storage, advanced analytics, and deeper integrations. Enterprise plans typically include custom pricing with dedicated support and compliance features.

Is there a more secure alternative to Fathom AI?

Choose tools offering end‑to‑end encryption, granular recording controls, and explicit commitments against training AI models on customer data. Fellow, Krisp AI, and Bluedot provide enhanced privacy protections with guaranteed data sovereignty for enterprise compliance requirements.

What AI notetakers offer more integrations than Fathom AI?

Look for platforms integrating with conferencing tools, CRM systems like Salesforce, project management platforms, and productivity suites including Google Workspace and Microsoft 365. Fellow and Fireflies.ai offer extensive integration ecosystems for automated workflow management and action item transfer.

How do Fellow and Fathom AI compare?

Fellow offers a broader range of AI capabilities than Fathom AI. Both tools share core features like AI note-taking, shareable clips, chatbots, recordings, CRM integrations, and pause/resume functionality. However, Fellow goes further with advanced options such as recording rules and restrictions, transcript redaction, more robust project management integrations, pre-meeting AI briefs, meeting templates, and collaborative meeting agendas. In short, Fellow provides a more complete and compliance-ready meeting assistant experience.