15 Best AI Meeting Summary Tools in 2026: Complete Comparison Guide

Meetings generate critical decisions, commitments, and action items, but without reliable documentation, that intelligence disappears the moment the call ends. Your team discussed the Q3 roadmap last week, but who remembers exactly what was decided? Someone promised to follow up with the client, but which meeting was that?

An AI meeting assistant solves this by automatically capturing, transcribing, and summarizing every conversation so your team can search past discussions, track accountability, and turn meetings into action.

The 2026 market offers dozens of AI meeting summary tools, but they vary significantly in accuracy, security, and integration capabilities. Some prioritize convenience while others focus on enterprise compliance. This guide breaks down the 15 best options to help you find the right fit for your team.

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What is an AI meeting summary tool?

An AI meeting summary tool automatically records, transcribes, and condenses meetings into structured summaries that capture key decisions, discussion points, and action items. Unlike basic transcription services, the best AI meeting summary tools use natural language processing to identify what matters most and organize it for easy reference.

Modern tools go beyond simple summaries. They create searchable meeting libraries where you can find specific discussions, extract commitments with assigned owners, and even query across multiple meetings to answer questions like "What did we decide about the pricing model?" or "Who committed to delivering the design mockups?"

For enterprise teams, security features like SOC 2 Type II certification, HIPAA compliance, and data residency controls determine which tools can be deployed company-wide without putting sensitive information at risk.

What features should you look for in an AI meeting summary tool?

The best AI meeting summary tools share several essential capabilities that separate genuinely useful solutions from basic transcription services:

1. Transcription accuracy across accents and technical terminology: Poor transcription makes summaries unreliable. Look for tools that handle diverse speakers and industry jargon without constant errors.

2. Automatic action item extraction with owners and due dates: Summaries should pull out commitments, not just conversation highlights. The tool should identify who agreed to do what and when.

3. Searchable meeting intelligence: Recording meetings has limited value if you cannot find specific discussions later. Prioritize tools that let you search transcripts, filter by participant, or query across your entire meeting history.

4. Integration with your workflow tools: Meeting insights should flow into your CRM, project management platform, or communication tools automatically. Check for native integrations with the tools your team already uses.

5. Enterprise-grade security and compliance: For organizations handling sensitive data, SOC 2 Type II certification, HIPAA compliance, and privacy controls that limit access based on roles are non-negotiable.

6. Flexible recording options: Some meetings require visible bot participants while others need discreet capture. The best tools offer multiple recording methods including botless recording, in-person meeting support, and Slack huddle capture.

15 best AI meeting summary tools compared

1. Fellow

Fellow is the most secure AI meeting assistant, trusted by teams of all sizes for capturing conversations across Zoom, Google Meet, Microsoft Teams, in-person meetings, and Slack huddles. In fact, the New York Times Wirecutter picked Fellow as the best tool to summarize meetings.

What sets Fellow apart is its focus on turning recordings into searchable organizational intelligence, and its Enterprise-level security.

Ask Fellow lets you query your entire meeting history with natural questions like "Where are projects getting blocked?" or "What commitments did we make to the client last month?" This transforms passive recordings into an active knowledge base your team can access anytime.

Fellow delivers enterprise-grade security with SOC 2 Type II certification, HIPAA and GDPR compliance, advanced redaction controls, and region-based data storage. The platform never trains AI models on customer data, and permission-based access ensures sensitive conversations stay accessible only to authorized team members.

The platform also stands out with its integrations with CRM tools like HubSpot and Salesforce, project management tools like Asana, Jira, and Linear, plus 50+ native integrations and 8,000+ apps via Zapier and n8n.

Best for: Enterprise teams that need to query insights across multiple meetings while maintaining strict security and compliance standards.

Pricing: Free plan available. Pro plans start at $7 per user per month.

Start your free 14-day trial of Fellow today →

2. Otter.ai

Otter.ai offers real-time transcription with AI-generated summaries and collaboration features. The platform provides a free tier, making it accessible for freelancers, educators, and small teams who need straightforward transcription without complex workflows.

Otter's AI chat feature lets users query transcripts and generate meeting highlights quickly. The interface prioritizes simplicity over enterprise features, which works well for individual users but may lack the security controls larger organizations require.

Best for: Freelancers, educators, and individuals who need affordable real-time transcription with basic collaboration features.

Pricing: Free plan available. Paid plans start at $8.33 per user per month.

Check out these Otter.ai alternatives for more options.

3. Fireflies.ai

Fireflies.ai positions itself as an AI meeting teammate that automatically joins video calls to record, transcribe, and analyze conversations. The platform provides a free plan with Pro and Business tiers adding advanced search and CRM integrations.

Fireflies emphasizes automation, letting teams set up workflows that extract action items and push meeting data to connected tools without manual intervention.

Best for: Teams that want automated meeting capture with minimal setup and basic CRM integration.

Pricing: Free plan available. Paid plans start at $10 per user per month.

Check out these Fireflies.ai alternatives to compare options.

4. tl;dv

As its name suggests, tl;dv focuses on condensing long meetings into time-stamped highlights. The platform serves async-first teams who need to share meeting moments without forcing colleagues to watch entire recordings.

tl;dv offers multilingual support and a lightweight interface that makes jumping to key moments efficient. This works well for distributed teams across time zones who consume meeting content asynchronously.

Best for: Remote and distributed teams that share meeting highlights asynchronously across time zones.

Pricing: Free plan available. Paid plans start at $24 per user per month.

Explore other tl;dv notetaker alternatives for comparison.

5. Fathom

Fathom is a Zoom-native notetaker that records and shares insights directly within Zoom meetings. The tight integration means minimal setup for teams that conduct most meetings on Zoom.

The platform offers quick summaries and action points optimized for high-volume Zoom users who want meeting intelligence without switching between multiple tools.

Best for: Teams that use Zoom exclusively and want native integration without additional setup.

Pricing: Free plan available. Paid plans start at approximately $14 per user per month.

Check out other Fathom alternatives for AI notes to explore options.

6. MeetGeek

MeetGeek targets client-facing organizations with customizable summary templates and automated follow-up workflows. The platform helps teams maintain consistent documentation for customer and prospect meetings.

Searchable transcripts and structured outputs make MeetGeek useful for sales and customer success teams who run high volumes of external meetings.

Best for: Sales and customer success teams that need consistent documentation for client meetings.

Pricing: Free plan available. Paid plans start at $9.99 per user per month.

Learn about other MeetGeek alternatives to compare features.

7. Read.AI

Read.AI focuses on meeting engagement analytics, measuring participation, talk time, and engagement levels during calls. The platform generates summaries and action items while providing insights into meeting dynamics.

This combination makes Read.AI valuable for managers who want to understand team engagement patterns alongside standard meeting documentation.

Best for: Managers and team leads who want to measure and improve meeting engagement.

Pricing: Free plan with limited meetings. Pro plan starts at approximately $15 per user per month.

Explore more alternatives to Read AI for comparison.

8. Sembly AI

Sembly AI works with Cisco Webex and Microsoft Teams, focusing on capturing decisions and identifying risks from meeting discussions. The platform targets organizations standardized on these enterprise platforms.

Best for: Organizations using Cisco Webex or Microsoft Teams who need decision and risk tracking.

Pricing: Free trial available. Pro plan starts at approximately $10 per user per month.

Learn about alternatives to Sembly AI for more options.

9. Avoma

Avoma combines meeting transcription with AI-powered coaching for sales and customer success teams. The platform provides agenda-building features alongside conversation intelligence.

The coaching angle differentiates Avoma for revenue teams who want to improve their meeting performance, not just document it.

Best for: Sales teams that want conversation intelligence and coaching alongside meeting documentation.

Pricing: Free trial available. Paid plans start at approximately $19 per user per month.

Explore other Avoma alternatives for comparison.

10. Grain

Grain helps teams capture and share meeting highlights through clipping tools and recap videos. The platform focuses on making meeting content shareable and reusable for training, collaboration, or stakeholder updates.

Marketing and customer-facing teams use Grain to repurpose meeting moments into content for internal training or external communication.

Best for: Marketing and customer-facing teams that want to repurpose meeting content for training and communication.

Pricing: Free plan available. Paid plans start at approximately $15 per user per month.

11. Notta

Notta provides real-time transcription with structured meeting notes across Zoom and Google Meet. The platform focuses on accuracy and organization for hybrid teams juggling multiple meeting platforms.

Best for: Hybrid teams that need reliable transcription across multiple video conferencing platforms.

Pricing: Paid plans start at $10 per user per month.

12. Supernormal

Supernormal offers one-click recording and instant summaries with tight Google Meet and Slack integration. The lightweight approach minimizes friction for teams that want basic meeting capture without complex configuration.

Best for: Small teams using Google Meet who want minimal setup and fast summaries.

Pricing: Free tier available. Pro plans start at approximately $10 per user per month.

13. Tactiq AI

Tactiq AI is a Chrome extension that transcribes meetings directly within Google Meet, Zoom, and Microsoft Teams. The browser-based approach means no separate app installation required.

Searchable transcripts and action items appear directly in the platforms where conversations happen, reducing context switching.

Best for: Individual users who want browser-based transcription without installing separate applications.

Pricing: Free plan available. Pro plans start at approximately $8 to $12 per user per month.

Explore other Tactiq alternatives for comparison.

14. Sonix

Sonix is a high-accuracy transcription platform designed for video and audio recordings beyond live meetings. Pay-as-you-go pricing makes it flexible for teams with variable transcription needs.

Search and editing tools make Sonix useful for podcasts, webinars, and interviews, though it offers less live meeting collaboration than dedicated AI meeting assistants.

Best for: Content teams that need accurate transcription for podcasts, webinars, and recorded interviews.

Pricing: Pay-as-you-go at approximately $10 per hour or Premium plan at approximately $22 per month.

15. Meeting.ai

Meeting.ai supports both virtual and in-person meetings with recording, transcription, and summary features. This flexibility helps teams that juggle hybrid meeting formats regularly.

Best for: Teams with hybrid meeting formats that include both virtual calls and in-person gatherings.

Pricing: Free trial with limited hours. Paid plans start at approximately $19.99 per month.

How do the top AI meeting summary tools compare?

If you're evaluating tools and security is a priority for your organization, Fellow was built specifically for enterprise teams that cannot compromise on data protection. Try Fellow for free and see how it compares →

Frequently asked questions

What is an AI meeting summary tool and how does it work?

An AI meeting summary tool automatically records, transcribes, and condenses meeting conversations into structured summaries that capture key decisions, discussion points, and action items. These tools use natural language processing to identify important moments, extract commitments with owners and due dates, and organize information for easy reference. Advanced tools like Fellow go further by creating searchable meeting libraries where teams can query past discussions with natural questions like "What did we decide about the Q3 roadmap?"

How do I choose the best AI meeting summary tool for my team?

Evaluate AI meeting summary tools based on five key factors: transcription accuracy (especially with accents and technical terms), automatic action item extraction with assigned owners, searchable meeting intelligence that lets you find specific discussions, integration with your existing workflow tools like CRM and project management platforms, and security compliance appropriate for your industry. Enterprise teams should prioritize SOC 2 Type II certification, HIPAA compliance, and privacy controls that restrict access based on organizational roles.

Are AI meeting summary tools secure enough for enterprise use?

Enterprise-grade AI meeting summary tools provide robust security through SOC 2 Type II certification, HIPAA and GDPR compliance, encryption, and permission-based access controls. Fellow, for example, offers advanced redaction controls, region-based data storage, and never trains AI models on customer data. When evaluating tools for enterprise deployment, verify security certifications, data handling policies, and whether access controls align with your organizational structure.

Can AI meeting assistants record meetings without a visible bot joining?

Yes. Some AI meeting assistants like Fellow support multiple recording methods including botless recording that captures meetings without a visible bot participant. This flexibility is valuable for client calls, sensitive discussions, or situations where a visible recorder might affect conversation dynamics. Fellow also supports in-person meeting recording and Slack huddle capture, giving teams consistent transcription quality regardless of meeting format.

What is the difference between AI meeting summary tools and basic transcription services?

Basic transcription services convert speech to text without analysis. AI meeting summary tools go further by identifying key decisions, extracting action items with owners, generating structured summaries, and creating searchable meeting libraries. The most advanced tools, like Fellow, add organizational intelligence features that let you query across multiple meetings to answer questions like "Where are projects getting blocked?" or "What commitments are at risk?" This transforms passive recordings into active knowledge your team can search and reference.

How do AI meeting summary tools integrate with other workplace tools?

Leading AI meeting summary tools connect with CRM platforms (HubSpot, Salesforce), project management tools (Asana, Jira, Linear), communication platforms (Slack, Microsoft Teams), and calendar apps. Fellow offers 50+ native integrations plus access to 8,000+ apps through Zapier and n8n, along with an API and MCP Server for custom workflows. This integration ecosystem ensures meeting insights flow automatically into the tools your team already uses.

Turn your meetings into searchable intelligence

Every meeting generates decisions, commitments, and context that your team needs to access later. The right AI meeting summary tool transforms these conversations from forgotten discussions into searchable organizational knowledge.

For teams that need enterprise security, flexible recording options, and the ability to query insights across all their meetings, Fellow provides the most comprehensive solution. Join teams at Shopify, HubSpot, Vidyard, and Motive who have made their meetings searchable.

Stop letting decisions disappear when meetings end. Start your free trial of Fellow today →