How Fellow's Notion Integration Helps Teams Build a Centralized Knowledge Base

Does this sound familiar? You finish a critical strategy meeting. Decisions were made, and brilliant ideas were shared. But once the call ends, that information is trapped inside your meeting tool or a video recording that no one will ever watch again.

Or perhaps your team is documenting it, but they are spending Friday afternoons manually copying and pasting notes from one tool to another to keep your company wiki updated.

Data silos and manual administrative work kill efficiency. We designed the Fellow + Notion integration to solve this problem. By connecting your meeting workflows directly to your company's knowledge base, you ensure that the "institutional knowledge" generated in meetings is automatically captured, organized, and accessible alongside your other documentation.

What is Fellow's Notion integration?

Fellow’s Notion integration is a one-way sync designed to push meeting content such as your AI meeting notes and recaps from Fellow into designated Notion pages and databases.

Rather than having meeting outcomes live in isolation, this integration allows you to export:

Meeting Notes: The collaborative agenda and notes taken during the call.

Transcripts: Full records of the conversation.

AI Recaps: Summaries and key takeaways generated by Fellow.

Action Items: Next steps identified during the discussion.

Important to note: This integration flows from Fellow to Notion. Fellow captures and processes the content, then pushes it to your Notion workspace for permanent storage and organization.

How it works (setup & mechanics)

We offer flexibility depending on your team's technical resources and compliance needs.

1. The setup

• User-Level Connection: For security purposes, the integration is established at the individual user level, not the workspace level.

• Connection Path: Users navigate to Settings → Apps & Integrations → Notion → Connect to link their specific Notion account.

2. Syncing options

• Manual Export (Out-of-the-Box): Users can click "Share" → "Export to Notion" immediately after a meeting ends to send notes to a specific page. The notes appear as a new entry at the bottom of the selected Notion page.

• Automated Workflows (Zapier): For teams that want "hands-off" automation, you can use Zapier to trigger automatic sends when a meeting ends. This allows you to route content to specific databases based on meeting types or attendees.

• Custom API/MCP: For organizations with strict compliance requirements (like HIPAA) or complex routing needs, our open API and Model Context Protocol (MCP) allow for custom-built integrations.

Why leaders prioritize this integration

Based on real conversations with our customers, here is why revenue leaders and operations managers are prioritizing this connection.

1. Eliminating the "copy-paste" tax

Your high-performers shouldn't spend their time doing data entry. We found that teams were burdened by the manual process of moving notes between tools, which was time-consuming, inconsistent, and often forgotten entirely. By streamlining this flow, you ensure knowledge is captured without the administrative overhead.

2. Avoiding platform lock-in

Many organizations use Notion as a vendor-neutral repository. They want to own their data, not have it trapped in a proprietary recording tool.

One customer noted, "We have adopted Notion as kind of our global institutional knowledge base... We don't want to lose all of that information".

By pushing data to Notion, you create a permanent record that exists independently of your meeting software.

3. Solving compliance and privacy requirements

For healthcare and highly regulated industries, data hygiene is non-negotiable. Customers have specifically mentioned the need to maintain HIPAA compliance and separate sensitive executive conversations from public team knowledge. Using our API or MCP options allows these organizations to build custom workflows that respect strict privacy boundaries.

Best practices for implementation

To get the most out of the Fellow + Notion integration, we recommend the following deployment strategy.

• Mirror your channel organization: Fellow "Channels" serve as the organizational layer before content reaches Notion. Create Fellow channels that mirror your Notion database structure (e.g., "Product Team," "Engineering," "Executive"). This makes routing logic much easier to manage.

• Define sensitivity levels: Not all meeting content is for everyone. Create a matrix for "Private," "Team-Level," and "Company-Wide" content. Ensure your automation directs executive meetings to private Notion databases while pushing town halls to public pages.

• Phase your rollout: Don't boil the ocean. Start with Phase 1: Internal Meetings to test your workflows. Once refined, move to Phase 2: Customer-Facing Meetings , and finally integrate with CRMs for sales teams.

• Handle migration thoughtfully: If you are switching from another tool, do not try to migrate every recording ever made. Identify high-value historical meetings, download them, and upload them selectively to Fellow for re-processing.

Turn meeting output into business results

Meetings are where your company's most valuable knowledge is generated. If that knowledge isn't captured and organized, it's lost. By connecting Fellow with Notion, you remove the friction of manual documentation and build a self-updating knowledge base that grows with your company.

Trust your data, eliminate the busy work, and let your team focus on execution.

Below are the answers to frequent questions. Got more questions? Book a personalized walkthrough.

Frequently asked questions

Can we configure the integration at the workspace level for all users at once?

No. For security reasons, each user must connect their individual Notion account via the "Apps & Integrations" settings.

Is the sync bi-directional (two-way)?

No. The integration is designed to flow from Fellow to Notion. Fellow captures and processes the meeting content, then exports it to Notion. It does not pull agendas or content from Notion into Fellow.

Can we automatically send all meeting notes to Notion without clicking a button?

Not with the native "out-of-the-box" integration. The native integration uses a manual "Export" action. However, you can achieve fully automated sending by setting up workflows via Zapier, our API, or the upcoming N8N integration.

Can we migrate our existing recordings from other tools (like Otter or Read AI) into Notion via Fellow?

There is no mass migration tool. We recommend downloading high-value recordings from your old tool and manually uploading them to Fellow for re-processing, or storing bulk exports directly in Notion.

How do we route sensitive executive meetings differently than team meetings?

This requires either manual selection of the destination page during export, or setting up custom automation logic (via Zapier/API) based on Fellow Channels or meeting metadata to route content to different Notion databases.

Will the integration update my existing Notion doc where I normally take notes?

No. When you export notes from Fellow, they appear as a new entry at the bottom of the selected Notion page; they do not merge into or update existing text within a Notion document.