10 Fireflies Alternatives for AI Meeting Notes in 2025

AI meeting note‑taking tools have transformed how businesses capture, organize, and act on meeting discussions. With growing demand for privacy‑conscious solutions, advanced integrations, and actionable insights, organizations need alternatives that go beyond basic transcription.

This guide evaluates the top 9 Fireflies AI alternatives for 2025, helping decision‑makers choose the right fit for their organization's meeting productivity requirements.

Why consider Fireflies alternatives?

While Fireflies pioneered AI meeting notes, user reviews and industry feedback have highlighted several limitations that drive organizations to seek alternatives.

Accuracy reviews

The most common issue encountered with Fireflies.ai, according to reviews on G2, is problems with accuracy when it comes to transcription and meeting notes.

“While the transcription is generally good, it can struggle with distinguishing between multiple speakers, especially in chaotic discussions or when speakers talk over each other,” said one review.

Another said, “there are occasional transcription errors, particularly with technical terms or strong accents.”

Every AI meeting assistant has its own unique approach to AI and natural language processing, so results will vary across different tools. Based on reviews, Fireflies.ai may not be the most accurate option.

Video recording

Although Fireflies.ai is capable of recording a video of your meetings in video conferencing apps, this feature is only available for the Business and Enterprise plans. For the free plan and Pro plan, Fireflies.ai will only capture the audio. However, video capture is a standard feature for many Fireflies.ai alternatives.

Having a video recording of your meetings is incredibly useful. It makes it easier for our brains to process the recording when we have a visual in addition to audio. It makes it easier to see who’s speaking as well as assess body language to give extra context to what we’re hearing. For some people looking for an AI-powered meeting assistant, not having a video recording is a dealbreaker.

Top alternatives to Fireflies for AI meeting notes

1. Fellow

Fellow is the AI meeting assistant and notetaker that records, transcribes, and summarizes your meetings across Google Meet, MS Teams, and Zoom. It delivers enterprise‑grade AI meeting notes with a privacy‑first architecture that never trains AI models on customer data.

Key Features:

• Granular recording controls and consent management

• Actionable summaries with automatic action item extraction

• Deep integrations with 50+ workplace tools including Slack, Asana, Monday, HubSpot and Salesforce

• Multilingual transcription and summarization (92+ languages)

• Ask Fellow functions like an AI Chief of Staff, helping you recall what was decided, who’s responsible, and what needs follow-up across every meeting. It turns your organization’s collective meeting history into searchable, actionable intelligence.

Privacy & Compliance:

• SOC 2 Type II certified with enterprise‑grade security

• GDPR and CCPA compliant data handling

• Customer data isolation with zero AI training on proprietary information

• Audit trails for regulated industries

Key takeaway: Fellow is best for regulated industries, org-wide usage, senior leadership teams, operations, and HR departments requiring compliance and advanced meeting governance.

See Fellow's pricing plans

Start a free 14-day trial of Fellow

2. Bluedot

Bluedot specializes in GDPR‑compliant meeting recording through a Chrome extension designed for Google Meet sessions. The platform emphasizes European data protection standards while maintaining simplicity for team adoption.

Key Features:

• Chrome extension for one‑click Google Meet recording

• GDPR‑compliant data processing and storage

• Basic transcription and summary generation

• Limited integration options focused on Google Workspace

Privacy Standards:

• EU‑based data processing and storage

• Strict adherence to GDPR requirements

• Transparent data handling policies

• User control over recording permissions

Key takeaway: Best for European organizations requiring GDPR compliance and teams primarily using Google Meet.

3. Notta.ai

Notta.ai combines screen recording capabilities with AI summarization. The platform targets global teams needing multilingual meeting documentation.

Key Features:

• Screen recording alongside audio transcription

• Cross‑team sharing and collaboration tools

• Real‑time transcription during meetings

Key takeaway: Best for multilingual teams and companies with international stakeholders.

4. Grain

Grain focuses exclusively on sales teams with Zoom‑only integration, offering CRM synchronization and deal progression tracking. The platform sacrifices broad compatibility for deep sales workflow integration.

Key Features:

• Sales‑specific note templates and summaries

• Direct CRM integration with Salesforce and HubSpot

• Automated follow‑up scheduling

• Deal progression tracking from meeting insights

Platform Limitations:

• Zoom‑only meeting support

• No Google Meet or Microsoft Teams integration

• Limited use cases outside sales organizations

• Requires Zoom Pro subscription for full functionality

Key takeaway: Best for sales‑focused organizations using Zoom as their primary meeting platform.

Pricing: Contact for sales‑specific pricing tiers.

5. Supernormal

Supernormal generates clean, well‑formatted meeting notes with minimal configuration required. The platform adapts summary templates automatically based on meeting types and participant roles.

Key Features:

• Automatic template adaptation for different meeting types

• Clean formatting with minimal editing required

• Simple setup process for quick adoption

• Basic integration with common productivity tools

Key takeaway: Best for teams needing quick deployment with minimal training requirements.

6. Otter.ai

Otter.ai provides real‑time transcription with live collaborative editing, making it popular among journalists, students, and content‑heavy organizations. Participants can highlight and comment on transcripts during active meetings.

Key Features:

• Real‑time transcription with live collaboration

• In‑meeting highlighting and commenting

• Searchable transcript archives

• Speaker identification and conversation threading

Key takeaway: Best for content creators, research teams, and organizations prioritizing real‑time documentation.

Explore other Otter.ai alternatives

7. Fathom

Fathom offers comprehensive meeting automation as a free AI meeting assistant, though with monthly usage limits. The platform provides customizable AI notes and basic workflow integration.

Key Features:

• Up to 5 free meeting reports monthly

• Customizable note templates

• Basic action item extraction

• Simple sharing and export options

Key takeaway: Best for small teams and startups needing cost‑effective meeting documentation.

Explore other Fathom alternatives

8. Avoma

Avoma specializes in workflow analytics and customizable templates with comprehensive meeting automation capabilities. The platform offers robust analytics for meeting effectiveness and team collaboration patterns.

Key Features:

• Advanced workflow analytics and reporting

• Customizable note‑taking templates

• Team collaboration on meeting insights

• Action item tracking with assignment capabilities

Key takeaway: Best for teams and managers requiring detailed meeting analytics and workflow optimization.

Pricing: Free plan with transcription limits; premium plans include custom templates and advanced tracking.

Explore other Avoma alternatives

9. tl;dv

tl;dv focuses on making video content searchable and actionable for distributed teams. The platform specializes in advanced search features within recorded meetings and seamless sharing capabilities.

Key Features:

• Timestamp‑based sharing of specific meeting moments

• Automatic highlight detection

• Asynchronous review capabilities for remote teams

• Searchable video transcripts with visual timeline

• Easy creation of video clips for specific topics

Key Takeaway: Best for companies emphasizing asynchronous communication.

10. MeetGeek

MeetGeek provides automated meeting summaries with conversation analytics and team performance insights. The platform offers meeting templates and integration with popular CRM and project management tools.

Key Features:

• Conversation analytics with talk‑time analysis

• Meeting performance scoring

• Automated agenda creation from past meetings

Key takeaway: Best for organizations that want deep conversation analytics and extensive app integrations.

Conclusion

Choosing the right AI meeting‑notes solution hinges on a combination of transcription accuracy, privacy safeguards, integration depth, and the specific workflows of your team.

The alternatives above span a wide spectrum, from security‑focused platforms like Fellow to sales‑centric tools such as Grain. Evaluate each option against your organization’s compliance requirements, primary video‑conferencing platform, and desired analytics capabilities to select the tool that will most effectively boost meeting productivity.

Frequently Asked Questions (FAQ)

What are the top features to look for in a Fireflies alternative?

Top features include accurate transcription (95%+ accuracy), actionable summaries with automatic action items, privacy controls with data sovereignty options, and deep integrations with CRM and project management systems.

Which tools offer the best integrations with video conferencing platforms?

Fellow, Otter.ai, and Avoma provide native integrations with Zoom, Microsoft Teams, and Google Meet. Bluedot specializes in Google Meet integration, while Grain focuses exclusively on Zoom with deep CRM connectivity.

How do Fellow and Fireflies compare?

Fellow offers a more comprehensive and privacy-focused meeting assistant than Fireflies.ai. Both tools include automatic meeting notes, transcripts, AI-powered search, and CRM and project management integrations, but Fellow goes further with capabilities Fireflies lacks. These include:

• Pre-meeting AI briefs

• Meeting templates and collaborative meeting agendas that let teams prepare and contribute before calls

• Advanced security features and granular recording policies

• Lower starting price of $7 per user per month compared to Fireflies’ $10

Fellow delivers stronger functionality and better value for organizations prioritizing productivity and data protection.