11 Best Avoma Alternatives for Meeting Note-Taking in 2025

If you're seeking alternatives to Avoma, you have numerous options for AI‑powered meeting note‑taking in 2025. Avoma combines automated transcription, AI‑driven meeting summaries, and collaborative note‑taking supported by coaching features. However, organizations increasingly prioritize privacy‑first architectures, granular recording policies, and enterprise‑grade compliance controls when selecting meeting productivity tools.

The rise of sophisticated AI transcription technology has created a competitive landscape where platforms differentiate through specialized features, which can vary between privacy controls, real‑time accuracy, integration depth, and industry‑specific compliance capabilities.

Why consider Avoma alternatives

Organizations across tech, professional services, and regulated industries are reassessing their meeting productivity tools due to evolving business requirements. According to recent research, 75% of professionals use an AI note-taker in their work meetings, making it a core part of modern collaboration.

Key drivers for exploring alternatives include:

• Enhanced AI transcription accuracy and multilingual support

• Privacy‑first architectures that don’t use customer data for AI training

• Advanced analytics and performance tracking capabilities

• Specialized features for sales, customer service, or compliance‑heavy industries

• Cost optimization and flexible pricing models for scaling teams

Key features to evaluate in Avoma competitors

When comparing AI‑powered note‑taking solutions, focus on these criteria to ensure the platform meets your organization’s specific needs:

Core functionality

• Transcription accuracy: Error rates in real‑time speech‑to‑text conversion

• Live note‑taking: Simultaneous capture and summarization during meetings

• Action item extraction: Automated identification and assignment of next steps

• Meeting summaries: AI‑generated recaps with key decisions and outcomes

• Multilingual support: Transcription and summarization in multiple languages

Security and compliance

• Privacy controls: Granular permissions and data handling policies

• Recording policies: Workspace‑level controls over when and how meetings are captured

• Compliance certifications: SOC 2, GDPR, HIPAA, and industry‑specific standards

• Data residency: Geographic storage options for regulatory requirements

Integrations

• Meeting platform support: Zoom, Google Meet, Microsoft Teams compatibility

• CRM synchronization: Automatic sync with Salesforce, HubSpot, and similar tools

• Productivity integrations: Slack, Notion, and project management platforms

• Calendar automation: Seamless scheduling and meeting preparation

Meeting insights

• Search functionality: Searchable transcript and summary archives

• Performance metrics: Meeting effectiveness and engagement tracking

• Coaching capabilities: Conversation analysis and improvement recommendations

Top Avoma alternatives for AI meeting note-taking

1. Fellow

Fellow stands as the premier Avoma alternative, designed specifically for organizations requiring robust security, compliance, and actionable meeting insights. Fellow stands out because it can be used across departments, for both internal and external meetings.

Privacy‑first architecture for enterprise security

• Fellow never uses customer data to train AI models, ensuring sensitive business discussions remain completely confidential.

• The platform offers granular recording policies that allow administrators to control meeting capture at the workspace level, ensuring compliance with internal policies and external regulations.

• Maintains SOC 2 Type II certification and GDPR compliance, and HIPAA compliance, making it suitable for regulated industries including healthcare, financial services, and government contracting.

AI meeting notes and advanced summarization

Fellow automates note‑taking, summarizes discussions, and extracts action items and key decisions with minimal manual intervention. The platform generates structured summaries that include:

• Key decisions with context and reasoning

• Action items with assigned owners and deadlines

• Follow‑up questions and outstanding issues

• Engagement metrics / speaker time

Integration ecosystem

Fellow supports comprehensive integrations with Zoom, Google Meet, Microsoft Teams, Slack, but it also:

• Integrates with major CRM platforms like Salesforce and HubSpot.

• Automatically syncs meeting recaps to project management tools like Jira, Asana, Monday, ClickUp, and Linear.

See Fellow's pricing plans

Start a free 14-day trial of Fellow

2. Otter

Otter offers real‑time transcription with strong team‑sharing capabilities. However, video recordings are not included in most plans.

Live transcription and automated summaries

Otter enables team members to simultaneously access, annotate, and discuss meeting content in real‑time, creating a shared understanding without post‑meeting distribution delays.

Key Otter capabilities include:

• Live captions during meetings for accessibility

• Multiple user support per account for team collaboration

• Highlight and comment functionality for key moments

• Integration with major meeting platforms

• Mobile app for on‑the‑go access to transcripts

The platform works well for hybrid teams requiring accessible transcripts and organizations prioritizing inclusive meeting practices through live captions and shared note access.

Explore other Otter.ai alternatives

3. Fireflies

Fireflies combines transcription with integrated recording features and collaborative team tools.

Comprehensive meeting capture

Fireflies offers live video and screen recording on paid plans, enabling teams to revisit complex discussions and clarify technical details after meetings conclude—valuable for training sessions, technical reviews, and customer presentations.

Fireflies features include:

• Automated meeting joining and recording across platforms

• Conversation analytics with talk‑time ratios and engagement metrics

• CRM integration for automatic activity logging

• Team collaboration tools for shared meeting libraries

Explore other Fireflies.ai alternatives

4. Fathom

Fathom positions itself as a sales‑focused alternative with actionable note capture and deal progression features.

Sales insights

Fathom’s platform automates analysis of meeting recordings to surface qualified leads, objections, competitive mentions, and next steps, enabling sales teams to optimize follow‑up strategies and deal progression.

Fathom capabilities include:

• Automated CRM updates with meeting outcomes and next steps

• Deal risk identification through conversation analysis

• Call coaching and performance improvement recommendations

The platform suits sales teams requiring structured customer interaction tracking and organizations where deal progression depends on systematic follow‑up management.

Explore other Fathom.ai alternatives

5. tl;dv

tl;dv offers AI summarization and speaker recognition capabilities.

Multilingual AI summarization

tl;dv offers AI‑generated multilingual summaries with speaker identification, making it an option for complex multi‑participant discussions. The platform provides manual timestamping, clip creation, and CRM automation for customized meeting workflows.

tl;dv features include:

• Multi‑language transcription and summarization

• Speaker identification with participant labeling

• Meeting clip creation for training and knowledge sharing

• Custom summary templates for consistent formatting

6. Krisp

Krisp offers real‑time transcription with advanced noise cancellation, delivering clear audio processing alongside accurate meeting documentation.

Noise cancellation

Krisp provides two‑way noise and echo removal, real‑time transcript generation, and searchable meeting history without requiring a meeting bot, appealing to privacy‑conscious organizations and compliance‑focused teams.

Krisp capabilities include:

• Two‑way noise cancellation for clearer audio quality

• Bot‑free transcription

• Real‑time transcript generation during meetings

• Searchable meeting history and note archives

The solution works well for teams in open‑office environments, remote workers in noisy locations, and organizations requiring high audio quality for accurate transcription.

7. MeetGeek

MeetGeek functions as a knowledge hub with analytics‑first meeting management.

Performance tracking

MeetGeek provides automated recording, AI‑powered meeting summaries, and analytics dashboards featuring over 100 coaching KPIs for performance tracking and team development. The platform measures attendee engagement, follow‑up completion rates, meeting effectiveness, and communication patterns to drive continuous improvement.

MeetGeek features include:

• Meeting analytics and engagement scoring

• Team performance dashboards for managers

• Automated action item tracking and completion monitoring

• Custom coaching recommendations based on meeting patterns

8. Noota

Noota targets global enterprises requiring multilingual support and EU compliance.

EU‑compliant multilingual transcription

Noota delivers accurate multilingual transcription, fast real‑time summaries, and strong European data protection compliance, making it suitable for international organizations operating under stringent privacy regulations.

Key Noota capabilities include:

• Multilingual transcription supporting major business languages

• EU‑compliant data processing and storage

• Real‑time summary generation during meetings

• Integration with European‑preferred business tools

• Custom compliance reporting for regulatory requirements

9. Supernormal

Supernormal focuses on consistent, decision‑focused meeting documentation through templates and AI automation.

Meeting summaries

Supernormal automates note‑taking with consistent templates and AI summaries that include actions, decisions, and follow‑up requirements in standardized formats, enabling immediate action without additional processing.

Supernormal features include:

• Template‑based note generation for consistency

• Automated action item extraction and assignment

• Decision tracking and outcome documentation

10. Observe.ai

Observe.AI offers specialized transcription and compliance monitoring designed for contact centers and customer‑facing teams.

Sentiment analysis for regulated environments

The platform provides conversation intelligence, sentiment analysis, and regulatory compliance features tailored to customer service environments, helping teams monitor quality and risk.

Key Observe.ai features include:

• Real‑time conversation monitoring and compliance checking

• Customer sentiment tracking and satisfaction scoring

• Automated quality assurance and coaching recommendations

• Integration with contact‑center platforms and CRM systems

• Regulatory compliance reporting for financial services and healthcare

11. Gong

Gong offers conversation analytics for sales organizations.

Conversation intelligence

Gong records, transcribes, and analyzes sales calls for actionable insights, extracting trends, competitive mentions, risk indicators, and opportunity areas to optimize sales performance and deal outcomes.

Gong capabilities include:

• Revenue intelligence with deal risk assessment

• Competitive battle card updates based on real conversations

• Sales coaching recommendations from conversation patterns

• CRM automation with opportunity and contact updates

• Team performance analytics and benchmarking

Selecting the best AI note-taking tool for your team

Choosing the optimal AI note‑taking platform requires systematic evaluation of organizational requirements, existing tool ecosystems, and long‑term scalability needs.

1. Identify core requirements

• Privacy and compliance needs (GDPR, SOC 2, industry‑specific)

• Primary use cases (sales, operations, customer service, general meetings)

• Team size and growth projections

2. Evaluate integration requirements

• Essential meeting platforms (Zoom, Teams, Google Meet)

• CRM and productivity tool connections

• Calendar and scheduling system compatibility

3. Test platform capabilities

• Trial multiple platforms with real meeting scenarios

• Assess transcription accuracy with your team’s speaking patterns

• Evaluate summary quality and action‑item extraction

Consider requesting a demo from top candidates to experience platform interfaces and evaluate fit with existing workflows.

Frequently Asked Questions (FAQ)

1. What factors should I consider when choosing an Avoma alternative?

Consider transcription accuracy, security and privacy policies, integration with your preferred meeting or productivity tools, available features, pricing, and scalability for your team's needs. Evaluate whether the platform supports your compliance requirements and offers the analytics capabilities necessary for your organization's meeting effectiveness goals.

2. How do transcription accuracy and real‑time note‑taking impact meeting productivity?

Accurate, real‑time transcription ensures important details are captured instantly, reducing manual note‑taking and enabling teams to focus on discussion and follow‑up actions. Higher accuracy rates minimize post‑meeting editing requirements and increase confidence in automated action item extraction and summary generation.

3. Which meeting note‑taking tools offer the strongest privacy and data security?

Choose platforms that support enterprise‑grade security controls, provide granular admin options, and avoid using your data to train their AI models. Fellow, Krisp, and Noota offer strong privacy controls, with Fellow's advanced security features and granular recording policies making it stand out as the most secure option.