7 Best AI Meeting Notetakers for Microsoft Teams in 2025
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AI Summary by Fellow
AI meeting notetakers are quickly becoming essential for Microsoft Teams users. They don’t just transcribe; the best tools capture decisions, assign action items, and act as AI employees that help teams follow through.
If your team runs on Microsoft Teams, an AI meeting notetaker isn’t optional anymore, it’s the productivity upgrade that keeps discussions clear, action items tracked, and follow-ups on point.
Even though Microsoft offers its own AI meeting notetaker through Copilot, many organizations find there are strong reasons to adopt a third-party provider instead. Specialized AI meeting assistants like Fellow have evolved far beyond simple transcription - they now act like AI teammates that keep projects moving.
In this article, we’ll break down why companies often choose external third-party tools over Microsoft’s native option, and how the right notetaker can transform the way Teams users collaborate, follow through, and stay aligned.
How Microsoft Copilot handles AI note-taking (and its limitations)
Microsoft Copilot extends the Microsoft 365 suite with AI features, offering deep integration into Teams, Outlook, Word, and other Microsoft apps. For organizations already standardized on Microsoft, it can be a natural add-on.
Strengths:
Works natively within Teams, Outlook, Word, Excel, and more.
Real-time queries during Teams meetings.
Can draft Word docs, Outlook emails, and other Microsoft artifacts directly.
Limitations to consider:
Platform lock-in: Only works within Microsoft Teams; no support for Zoom or Google Meet recordings.
Limited integrations outside Microsoft: Cannot push meeting outcomes into third-party tools like Salesforce, HubSpot, Zapier, Jira, or Asana.
Cost: $30 per user/month on top of E3/E5 licenses; no free tier. Often cited as a major adoption barrier.
Privacy handling: Summaries don’t always inherit sensitivity labels; relies on tenant/user policies. No built-in auto-redaction or auto-delete.
Admin controls: Fewer granular meeting-level controls compared to specialized meeting platforms.
Accuracy gaps: Independent reviews have noted that summaries may miss nuanced decisions, requiring transcript verification.
Mixed performance in conference room setups and with strong accents, according to user reports.
While Microsoft Teams Copilot offers note-taking as part of its broader AI suite, it isn’t designed to go deep on the meeting experience. Many users find its notes generic or transcript-heavy, and because it only works inside Teams, organizations that also use Zoom or Google Meet end up with fragmented records.
This is where specialized AI meeting notetakers like Fellow stand out: they centralize notes across all major videoconferencing platforms, structure them into action items, decisions, and key takeaways, and integrate directly into workflows through Slack, Jira, Asana, HubSpot, Salesforce, Glean and more.
The 7 best AI meeting notetakers for Microsoft Teams in 2025
1. Fellow
Purpose-built for Teams, Fellow goes beyond basic transcription by offering enterprise-grade security, multilingual transcription (92+ languages), and deep integrations with 50+ tools. It records, transcribes, and summarizes meetings while also enabling teams to prepare agendas, collaborate on live notes, and ensure follow-through.
Fellow strengths:
Structured AI summaries that clearly separate decisions, action items, and discussion points.
Native Microsoft Teams integration, with additional support for Zoom and Google Meet.
Broad integrations with 50+ business tools (Salesforce, HubSpot, Asana, Notion, Zapier, Glean, etc.).
Collaboration features: shared meeting agendas, real-time note-taking, and action items with multiple assignees.
Automatic transcription in 92+ languages, with speaker detection.
Enterprise-grade privacy and compliance: SOC 2, HIPAA, GDPR, and no AI training on customer data.
Granular admin controls: permissions, redaction, SSO, and domain management.
Limitations to consider:
Its broader features may feel like more than is needed for teams looking only for transcription.
Designed for team and organizational use.
Otter.ai
Otter is known for being affordable and straightforward for capturing meeting notes in real time.
Otter strengths:
Delivers audio transcription and searchable meeting notes.
Offers audio + transcript output and can capture video on higher-tier plans.
Now supports SOC2, GDPR, and HIPAA compliance (as of mid-2025).
Otter limitations to consider:
Video recording is limited to enterprise tiers.
Recaps are less structured: no built-in action item tracking or decision logging.
Pre-meeting workflow tools (like agendas, templates, AI agenda builders) are not included.
Integrations are more limited: CRM and Slack require a Business plan, and there’s no native support for project management or wiki tools.
Permissions are fairly basic (domain-based rather than granular).
Security reputation has been challenged by past media reports of privacy and data leaks, though compliance has improved recently.
Supports only three languages (English, French, Spanish), which may be restrictive for global teams.
Admin tools are minimal, limited mostly to usage analytics.
3. Fireflies.ai
Fireflies offers searchable transcripts and integrates with CRMs.
Fireflies strengths:
Provides AI transcription and summaries across meetings.
AskFred Q&A assistant allows users to query past calls.
Supports audio recording via meeting bot and mobile transcription from phone mics.
Fireflies limitations to consider:
Lacks structured pre-meeting workflows (no meeting agendas or templates).
Collaboration is limited: no shared note-taking or live co-editing.
Task tracking is basic, with no deep project management integrations.
AI policy allows some training on customer data (unless on enterprise-level agreements).
According to user reviews, UI and analytics can feel cluttered and difficult to navigate.
Grain
Grain specializes in video clipping, allowing users to turn long meetings into highlight reels and share short, impactful moments.
Grain strengths:
Video clipping and highlight reel features.
Ability to share short insights with stakeholders.
Grain limitations to consider:
Not designed for structured action items or meeting follow-up.
Enterprise security and admin controls are limited.
Sembly
Sembly focuses on AI-driven meeting analytics, helping teams understand participation, sentiment, and overall engagement.
Sembly strengths:
Analytics and dashboards with sentiment analysis and participation metrics.
Native Teams integration.
Sembly limitations to consider:
Summaries can feel less natural compared to other AI notetakers.
Collaboration features are limited.
Security controls are lighter than enterprise-grade platforms.
Avoma
Avoma is known in sales and customer success for conversation intelligence, coaching, and call analytics.
Avoma strengths:
Robust coaching and analytics features for sales calls.
CRM and dialer integrations designed for revenue teams.
Avoma limitations to consider:
Pricing is optimized for sales use cases, which can be expensive for general-purpose use.
Less effective for general team meetings outside of sales or customer success.
MeetGeek
MeetGeek provides a mix of transcription, AI summaries, and searchable meeting records, aiming to balance note-taking and analytics.
MeetaGeek strengths:
Automatic notes and summaries directly in Teams.
Keyword-based transcript search for quick retrieval of discussions.
MeetaGeek limitations to consider:
Collaboration tools are limited compared to meeting-focused platforms.
Security controls are not as robust as enterprise-grade alternatives.
Conclusion: Why Fellow stands out as the best AI notetaker for Teams
There’s no shortage of AI notetakers for Microsoft Teams. Some, like Otter, focus on straightforward transcription, while others, like Sembly or Read.ai, lean into analytics and sentiment. Tools such as Fireflies and Tactiq are affordable entry points but come with trade-offs in integrations, structure, and data policies.
What most of these solutions lack is the combination of seamless Teams integration, structured AI summaries, true team collaboration, and enterprise-grade security. That’s where Fellow stands apart: a purpose-built meeting platform that not only captures conversations but also drives decisions, accountability, and compliance across the organization.
If your team wants to run better meetings in Microsoft Teams, Fellow is the best AI notetaker to choose in 2025.
Record, transcribe and summarize every meeting with the only AI meeting assistant built from the ground up with privacy and security in mind.
