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A Guide to Taking Great AI Meeting Notes

Learn how AI tools for meeting notes can transform your note-taking process, ensure key points are captured, and improve team collaboration.

By Brier Cook  •   January 5, 2024  •   8 min read

Meeting notes are the best way to document what happened during each team session and one-on-one meeting and can help everyone remain aligned as you work through your next steps. Alongside action items, meeting notes include parameters around who’s responsible for each task and by what date. Information included in meeting notes allows everyone present to recall important details and prepare for future projects. 

In 2024, it’s vital to incorporate digital tools that can help your team work smarter and faster into your workflow. It’s important to find software that will have your team wanting to read AI meeting notes once each session ends. Keep reading to explore the eight AI meeting notes tools you can try this year to take great meeting notes, minutes, and recaps that keep everyone on the same page. 

What are AI meeting notes?

Artificial intelligence (AI) meeting notes are when automated tooling is connected to your virtual meeting to record and transcribe the conversation throughout the call. AI tools are great at generating meeting notes for you, especially if you’re in a busy conversation like a sales demo, product pitch, or town hall. The result is quite similar to if a human took the notes—just that a human didn’t have to! 

The most integrated AI meetings

Say goodbye to disjointed AI tools. Fellow’s AI meeting summaries, recording, and transcription are linked to every meeting and calendar so everything is in one place.

Using AI for meeting notes: What are the benefits? 

  • Maintaining focus and engagement: Taking notes is a great way to be an active listener in a meeting. It shows that you’re taking an interest in the conversation and allows you to write down thoughts or ideas without interrupting whoever is currently speaking. 
  • Enhancing comprehension and retention: Being able to review notes at a later time is helpful, especially if you’ve documented specific goals and action items from the call. You might also find it helpful to recall any project specifications—like a budget that was discussed—down the line. 
  • Keeping the meeting on track: If you find you’re getting down a rabbit hole on your call, you can make a note of the bigger talking point in your meeting notes and then agree with your meeting attendees to put this topic into a “parking lot” for another day. This shows that you still value that talking point, but you need to direct the conversation back to the meeting’s main purpose.
  • Facilitating collaboration: Shared meeting notes can facilitate collaboration. If you’re working on collaborative meeting notes with your team, you can see how they’ve interpreted the conversation. This can be useful to avoid miscommunication issues. 

The 8 best AI tools for meeting notes to use in 2024 

Fellow

Fellow is the #1 rated meeting management software on G2 and is loved by the world’s best teams. With Fellow’s AI-powered features, you can take your meeting notes to the next level using suggested agendas built at warp speed for prepared, organized meetings.

However, Fellow is not just an AI-powered tool. Unlike other AI tools, Fellow takes it one step further by being your all-in-one meeting productivity tool! With Fellow, you can collaborate on meeting notes, save agenda templates for recurring meetings, assign clear action items and takeaways, and request feedback from meeting attendees. Plus, to further enhance your note-taking, Fellow syncs your work calendar and notes, making it easy to find the corresponding notes for each meeting. For example, Fellow integrates with Google Chrome, so you can access your meeting notes inside of Google Meet calls and your Google Calendar to supercharge team meetings and one-on-ones without leaving the tools you’re already using.

More notable features that Fellow has to enhance your meeting note-taking include:

  • Automated reminders to encourage attendees to add to the meeting notes
  • Integrations that sync your meeting notes and action items between your meeting notes app and all your other tools seamlessly
  • Note streams to keep track of everything discussed in previous meetings

Pricing: Starts at $7 per user per month

Learn more about Fellow’s plans

Otter

Otter is an AI-based meeting assistant tool that can automatically record auto, transcribe the conversation, and summarize meeting talking points. It has plenty of integrations directly to major video conferencing tools like Google Meet, Zoom, and Microsoft Teams to make it easy to record and access your meeting notes. If you aren’t using one of these platforms, you can also import an audio file to Otter and it will process a transcription, including highlighting key areas it thinks are important. 

Key features:

  • Collaborate in the live transcript
  • Assign action items to team members from the meeting notes
  • Generate AI meeting notes summaries automatically

Pricing:

  • A free plan is available!
  • Paid plans start at $16.99 USD/month per user

Sembly

Sembly works on a lot of areas of AI team management, including note-taking. Sembly has also teamed up with key voice-to-text partners, including Philipps, to keep its product up to speed with the latest AI developments in meeting notes generation. Like other AI meeting notes tools, Sembly also offers integrations with common video conferencing platforms like Zoom, Google Meet, and Microsoft Teams—though you can record a conversation directly in Sembly as well!

Key features:

  • Use the search function to find information from past meetings
  • Leverage tons of integrations with video conferencing tools
  • Receive meeting summaries post-call, even if you didn’t attend

Pricing:

  • A free plan is available!
  • Paid plans start at $10 USD/month per user (a 7-day free trial is also available)

ClickUp

ClickUp is a cloud-based collaboration software and project management tool for teams and companies looking to communicate better, collaborate across platforms, assign tasks and statuses, and more. 

Key features: 

  • ClickUp dashboard featuring 15+ views including lists, Kanban boards, timelines, and calendars
  • Time estimates and time tracking to evaluate workflows and pricing and increase accountability 
  • ClickUp templates for any process using folders, lists, views, checklists, subtasks, and more

Pricing:

  • Free–$0/month
  • Unlimited–$7 USD/month (per user when billed annually)
  • Business–$12 USD/month (per user when billed annually)
  • Enterprise–contact sales for pricing
Clickup

Laxis

Laxis is an AI meeting assistant that aims to empower revenue teams to capture and extract key data and insights from every customer interaction. 

Key features:

  • Leverage automatic note-taking to capture each meeting attendee’s comments and flag items for follow-up
  • Have decisions and next steps sent to all participants immediately once your meetings end
  • Generate follow-up emails, meeting summaries, customer requirements, action items, and project updates in seconds with Laxis AI Writer
  • Add topics and keywords to Laxis AI Chat to help you research, plan, and streamline customer meetings

Pricing:

  • Basic–$0/month
  • Premium–$13.33 USD/month (per user when billed annually)
  • Business–$24.99 USD/month (per user when billed annually)
  • Enterprise–contact sales for pricing

Doodle

Doodle is a scheduling tool users can connect with their online calendar to organize meetings and events with clients, colleagues, teammates, friends, and family. The platform aims to alleviate the need for confusing email threads. 

Key features:

  • Create quick polls where each invitee can vote for the times they’re available to meet
  • Schedule any kind of meeting and sync it with your Outlook account or Google Calendar
  • Leverage the booking page to set your availability for teammates and stakeholders to see
  • Use Doodle one-on-ones to easily find a time that works to meet with another person

Pricing:

  • Free–$0/month
  • Pro–$6.95 USD/month (per user when billed annually)
  • Team–$8.95 USD/month (per user when billed annually)
  • Enterprise–contact sales for pricing
Doodle

Fireflies

Fireflies can automate your meeting notes by helping your team transcribe, search, and analyze voice conversations as well as create AI meeting notes summaries. With the tool, users can seamlessly capture voice conversations to be accurately transcribed for future reference. The tool’s quick note-taking capabilities will have teams wanting to read AI meeting notes after each meeting. 

Key features:

  • Search keywords, themes, and topics like action items, dates, times, metrics, questions, and more to quickly find new and old discussions
  • Collaborate via shareable soundbites, threads, reactions, and more

Pricing:

  • Free–$0/month
  • Pro–$10 USD/month (per user when billed annually)
  • Business–$19 USD/month (per user when billed annually)
  • Enterprise–contact sales for pricing

Dubber

Dubber is a unified cloud call recording and voice AI solution for companies in the compliance, sales, and service performance spaces. Dubber captures data to deliver business intelligence that companies can use to solve business challenges for customers and clients. 

Key features:

  • The ability to embed Dubber into a network to capture conversation data and generate AI-driven insights and intelligence
  • Unified data management for customers to manage content from multiple channels
  • Enterprise-grade security, multi-channel support service, and integrations with your existing toolset, among other features

Pricing:

  • Call DUB–$14.95/month per user
  • DUB AI–$29.95/month per user

How to choose an AI meeting notes tool

With so many options out there for AI meeting tools, it can be hard to find one that suits your needs. Some things to consider are:

  • How does the tool interact with the rest of your tech stack? Consider both the tech stack you have today and any new tools you’re considering adopting shortly. Ideally, you’ll want a seamless knowledge flow between tools. 
  • How secure is the product? Don’t be shy about asking vendors for proof of their application’s security. You’ll want to see things like authentication methods, regular third-party security testing, and even compliance with a framework like SOC 2. 
  • Can you scale with this product? Look to see if the product is charging you by user or the number of meetings for which the AI tool creates notes. Depending on how big your team is or how much work you do, the pricing can change dramatically.

Unlock efficiency with AI meeting notes 

Fellow offers 500+ ready-to-use meeting agenda templates so you never have to build your meeting agendas from scratch. Whether it’s your first meeting with a new team member or you need to kick off a major project, we have everything you need to lay the foundation for a successful session.

Our tool makes it easy to search through and read AI meeting notes for every session. With Fellow’s AI recording, transcription, and AI meeting notes summary features, you can keep all your notes organized in one central location. Check out our AI Meeting Copilot if you’re on the hunt for a tool that can help you run amazing meetings, automate tedious administrative tasks, create collaborative meeting agendas, and act as a repository for all meeting records so everyone is aligned and follow-ups are clear. 

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