A meeting agenda is key to a successful meeting. “An effective meeting starts with a clear agenda. Without an agenda, the most important issues might not be discussed, and attendees could also become frustrated if they don’t have time to prepare,” says Sergej Derzap, Forbes contributor. 

Therefore, it’s essential to leverage technology to find the best meeting management application that will help you create great meeting agendas. First, let’s learn a bit about Notion, a meeting management application, and see why Notion may not be the best choice. Then, we’ll provide you with 10 alternatives to level up your meetings. 

• What is Notion?
• 10 Notion alternatives to consider

What is Notion?

Notion is an app available for IOS, Android, Mac, Windows, and Web devices, that provides users with a “Team Wiki,” “Projects & Tasks,” and “Notes and Documents” features that are customizable to your needs. Users can create notes directly on the application and share them with their team members for collaboration. Additionally, Notion allows users to sync their notes across multiple platforms and various devices and they offer free templates.

Notion has 4 plans that users can sign-up for:

• Personal → free 
• Personal Pro → $4/month billed annually OR $5/month
• Team → $8/user/month billed annually OR $10/month
• Enterprise → contact sales for a quote 

While Notion has its benefits, the application can be challenging to grasp and can be pricey for large teams. When comparing Notion to Fellow, Fellow ranked higher in ease of use, ease of setup, ease of admin, quality of support, and ease of doing business with. Thus, Notion may not be the best tool for your meeting agendas. 

10 Notion alternatives to consider

Here are 10 alternatives to Notion to consider when looking for the perfect meeting agenda tool:

• Microsoft OneNote
• ClickUp
• Fellow
• Confluence
• Evernote
• Asana
• nTask
• Coda
• Google Docs
• Workflowy

1 Microsoft OneNote

Microsoft OneNote is a note-taking application that allows users to create typed, handwritten (via a stylus), web-clipped, and physically scanned notes. This application is available through IOS and Android devices and works well with other Microsoft applications such as Excel, Word, and PowerPoint. 

Here are Microsoft OneNote’s price plans:

For home:

• Microsoft 365 Personal → $79.00/year

• Microsoft 365 Family → $109.00/year

For business:

• Microsoft 365 Business Basic → $6.40/user/month

• Microsoft 365 Business Standard → $16.00/user/month

• Microsoft 365 Business Premium → $25.60/user/month

• Microsoft 365 Business Apps → $11.00/user/month

2 ClickUp

ClickUp is a task management application that provides users with docs, reminders, goals, a calendar, and an inbox. ClickUp is customizable to each team so that all teams can collaborate via the same application.  

Here is a list of ClickUp’s key features:

• Customizable tasks and due dates
• To-do lists
• Task prioritization
• Calendar view
• Templates 

ClickUp has 5 price plans:

• Free
• Unlimited → $5/member/month billed annually OR $9/member/month 
• Business → $9/member/month billed annually OR $19/member/month 
• Business Plus → $19/member/month billed annually OR $29/member/month 
• Enterprise → contact sales for a quote

3 Fellow

Fellow is a meeting management software that allows users to create notes directly on the platform. Using Fellow, users can apply and create meeting templates, build meeting agendas, record meeting notes, assign meeting action items, organize ideas, and exchange peer feedback. Fellow is available on Mac, Windows, IOS, Android, tablets, and web devices. 

Through the “Home” icon, you can start your own stream or use one of Fellow’s suggested streams. For example, if you choose to use the “My Daily Planner” stream, you can take notes on what you need to get done for the day, ranking them from most to least important. 

While Fellow has many strengths, its meeting agenda templates make this application stand out as the best meeting agenda application. Fellow allows you to create a meeting agenda and share it with your entire team for collaboration. During the meeting, Fellow will enable you to pull up the meeting agenda on the video conferencing application of your choice (for example, GoogleMeet or Zoom) and then check each box off as you discuss the points. Additionally, Fellow allows you to write notes directly onto the meeting agenda about decisions made, reminders, and tasks assigned during the meeting. 

Fellow has 3 price plans:

• Free → up to 10 users
• Pro → $5/user/month billed annually OR $8/user/month
• Organization → contact sales for a quote

4 Confluence

Confluence is a knowledge management and project collaboration workspace that allows users to create workspaces for ideas and information. Confluence also allows users to build a knowledge base for product requirements and documentation, create and collaborate on pages and project plans, and share information between teams safely and privately. 

Here are Confluence’s key features:

• Wiki pages with
• Templates
• Comments
• Decision trees
• In-content feedback
• Real-time editing
• Page analytics
• Permissions
• Jira integration 

Confluence has 4 price plans:

• Free → up to 10 users 
• Standard → $5.50/user/month
• Premium → $10.50/user/month
• Enterprise → contact sales for a quote 

5 Evernote

Evernote is a note-taking application that allows its users to create notes in the form of text, image, audio, drawings, and other web content. Evernote is best used for personal note-taking. Evernote also allows users to sync their notes across platforms and devices, making it easy to access your notes through your computer, phone, or tablet. You can also access your notes via email. With Evernote Premium, you can save your notes offline by downloading them to your device. This feature is a big plus, especially for people who are constantly on the go.

Evernote has 4 price plans:

• Free
• Personal → $7.50/month billed annually OR $9.99/month
• Professional → $10.42/month billed annually OR $12.99/month
• Teams → $14.99/user/month

6 Asana

Asana is an application designed to help teams plan their work by creating processes and plans. By helping teams orchestrate their work, Asana fosters accountability and responsibility. Additionally, Asana allows managers to keep their teams organized and on top of action items. 

Here are Asana’s key features:

• Task creation
• To-do lists
• Create recurring tasks
• Task prioritization 
• Calendar view 
• Templates
• Project map
• Dashboards

Asana has 4 price plans:

• Basic → free
• Premium →$10.99/member/month billed annually OR $13.49/member/month
• Business → $24.99/member/month billed annually OR $30.49/member/month
• Enterprise → contact sales for a quote 

7 nTask

nTask is a management software that uses task management and project management features to foster productive work. Through integrations with Zoom, Slack, Google Calendar, Zapier, and Outlook, nTask aims to fit into your existing workflow. 

Here are a few of nTask’s key features:

• Collaborate on tasks
• Plan tasks
• Manage tasks
• Create tasks and assign due dates
• Give status updates
• Set priorities
• Track time spent on each task

nTask has 3 price plans:

• Basic → free
• Premium → $3/user/month billed annually OR $4/user/month 
• Business → $8/user/month billed annually OR $12/user/month 

8 Coda

Coda is an application that allows users to collaborate on all of their work in one doc. By providing templates with time-saving features, such as tables, Coda allows teams to have organized and productive docs. 

Here are some of Coda’s key features:

• Note-taking
• Project briefs
• Project tracking
• Voting 
• Roadmaps 
• Games 
• Collaboration
• Templates 

Coda has 4 price plans:

• Free
• Pro → $10/user/month
• Team → $30/user/month
• Enterprise → contact sales for a quote

9 Google Docs

Google Docs is a collaboration tool where users can take collaborative notes with all team members. That means your team can work together to create and perfect your work. Additionally, Google Docs provides users with templates to foster more productive work. 

Here are a few of Google Docs’ key features:

• Voice typing for real-time meeting transcription
• Seamless doc access to all team members
• Collaborative doc creation during meetings

Google Docs has 2 price plans:

• Free
• Business → $12/user/month

10 Workflowy

Workflowy is a task management application that allows users to create, organize, analyze, and share work. The application also allows users to search through documents with key terms, rather than having to scroll through document after document. 

Here are a few of Workflowy’s key features:

• File and image sharing
• Global searches
• IOS and Android application
• Organization using Kanban boards and live copy
• Tag items
• Deep analyses
• Nesting
• Expanding and collapsing
• Backlinks
• Collaboration

Workflowy has 2 price plans:

• Free
• Pro → $4.08/month billed annually OR $4.99/month

Parting advice

While Notion has its benefits, other alternatives, particularly Fellow, provide users with more features and opportunities to make their meetings productive and delightful. If you’re stuck on which application to choose, here are a few testimonials from Fellow users to help you out:

Since my company has adopted Fellow, most of the decisions made during meetings are actioned. Reminders, transparency and accountability certainly play a huge role in people’s willingness to do things, and Fellow helps a lot. At the personal level, I always start the day by opening Fellow, checking my meetings to ensure I have an agenda set and planning my action items. Fellow helped me up my game! – Quentin J, Design Lead.

Fellow makes planning meetings a breeze. It’s so simple to apply agenda templates and simplify your workflow. I also love to use personal streams to take a journal of my notes. Fellow constantly adds new features that make putting a meeting agenda even more engaging and interactive. There is even a feedback option where you can survey your team for ways to improve. What’s best is that you don’t even have to come up with the questions, Fellow is full of templates and suggestions for you. – John F, Team Lead. 

As both a manager and a direct report, I rely heavily on Fellow to manage the notes for all of my meetings, feedback, and intended outcomes. It’s one of my most-used and most-loved tools. I love that it syncs directly to Google Calendar and makes it easy to navigate and search for notes. Having intended outcomes and 1:1 notes together helps me, my manager, and my reports stay accountable to the goals we set together and encourages continuous conversations about growth, and keeps everything in one place to make impact reviews a lot easier. – Stella L, Chapter Lead.