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How to Effectively Name Your Meetings [+Examples]

Improve communication, organization, and meeting productivity by choosing more effective meeting names. Learn how here!

By Hannah Ross  •   September 21, 2023  •   7 min read

If you’re hosting unproductive meetings, chances are it’s because you aren’t taking the time to craft effective meeting names. Meeting names should be helpful, informative, and concise, providing attendees with the context necessary to make informed decisions about their involvement. While your meeting names don’t have to be long, they should be impactful and informative. Crafting meeting names that encompass the purpose of your meeting will do wonders for your meetings moving forward. 

In this article, we’ll cover the importance of choosing effective meeting names and the benefits of naming your meetings, all while teaching you how to craft meeting names that attract attendees, improve meeting performance, and boost team engagement. 

Why do meeting names matter? 

A well-chosen meeting name will play a crucial role in effective communication, organization, and meeting productivity. Just like a meeting agenda, the name of your meeting will play an important role in letting attendees know what the meeting is all about. Meeting names help participants understand what the meeting is about before reading the invite or agenda further, providing attendees with the information necessary to determine whether the meeting is relevant and worth attending. 

Meeting names also play a big role in meeting efficiency. A concise yet descriptive meeting name can help participants assess whether a particular meeting aligns with their goals and priorities, allowing them to decline if the meeting is unnecessary. This can help reduce unnecessary attendance and make meetings more efficient. Meeting names can also help individuals prioritize their schedules by quickly identifying which meetings are necessary or urgent and which meetings don’t require their attention; this can be particularly beneficial for individuals with busy schedules. 

The benefits of naming your meetings 

Effectively choosing meeting names helps ensure that meetings serve their intended purpose while simultaneously making sure participants have the information necessary to make decisions about their involvement. Additional benefits of naming your meetings include fostering clarity, boosting efficiency and accountability, and reducing scheduling conflicts. 

Not only will naming your meetings make your next meeting run more efficiently, but it will also create a sense of clarity and enthusiasm surrounding your meeting. Keeping your meeting names clear, concise, and informative will ensure your teammates can manage their schedules accordingly, only attending meetings if necessary and taking back control of their schedules. 

Get a custom meeting agenda built around the name of your meeting

Naming your meetings is only half the story. Fellow’s AI powered features can generate a fully custom meeting agenda with suggested sections and talking points built around the name of your meeting. Your meetings deserve an all in one meeting management software like Fellow.

How to name different types of meetings 

1Team meetings

Are you gearing up to host a team meeting? Here are eight team meeting name examples you can use to foster clarity and alignment before your next meeting! 

  • Weekly Catch-Up and Project Updates
  • Weekly Strategy Planning for Client Project
  • Preparing for Budget Changes Coming to Client Project
  • Restructuring Project Goals – Setting Ourselves up for Success
  • Team Goal Focus Meeting – Planning the Next Month’s Benchmarks
  • Task Prioritization Session: To prioritize tasks and set clear action items
  • Client Success Stories: Sharing success stories, client feedback, and best practices
  • Let’s Celebrate: A team meeting to recognize achievements, celebrate milestones, and shoutout teammates

2One-on-one meetings

One-on-one meetings can be nervewracking, especially if participants don’t have the opportunity to prepare appropriately. Here are seven one-on-one meeting name examples you can use to provide context before your next meeting. 

  • Workload Check-In: Are we feeling stressed out?
  • Employee Growth Plan: How can we foster growth and development?
  • Client Update: A one-on-one meeting to review client feedback and satisfaction
  • Goal Setting for Next Quarter: How can we set ourselves up for success in the next quarter?
  • Conflict Resolution: A private conversation to review a recent conflict and resolve the conflict 
  • Career Development Chat: A meeting to discuss your career trajectory and aspirations
  • Performance Review Meeting: A formal discussion to evaluate performance and provide feedback

3Brainstorming meetings

Brainstorming meetings are all about creativity, which is why it’s important to capture attention with your meeting names! Here are four brainstorming meeting name examples you can use when launching your next brainstorming session! 

  • Let’s Brainstorm: A creative session to brainstorm ideas
  • Design Thinking Kick-off: A design thinking sprint to uncover creative solutions to client problems 
  • Brainstorming Session: A collaborative session to explore creative approaches to project roadblocks 
  • Collaborative Creativity Workshop: A meeting to encourage teamwork and creative collaboration

4Project kickoffs

Ready to kickoff a project but not sure what to name the kickoff meeting? Here are five clear and effective ideas! 

  • Project Kickoff: Reviewing project brief and answering questions 
  • Project Kickoff: Assigning roles and reviewing key responsibilities
  • Project Briefing: Meeting  to review project expectations
  • Strategy Meeting: A collaborative strategy session to kick off X project 
  • Introduction to Project X: A conversation to brief on project X and review expectations 

5Problem-solving meetings

Problem-solving meetings are all about being straightforward and getting to the root of the problem. Here are five problem-solving meeting name examples you can use to get straight to the point! 

  • Restructuring Project Goals: How can we pivot to see success? 
  • A Path to Resolution: Overcoming hurdles and growing together 
  • Team Goal Focus Meeting: How can we better align to reach our goals? 
  • Let’s Brainstorm: A creative session to problem solve and learn together 
  • Miro Session: A collaborative session to explore creative approaches to project roadblocks

Tips for naming your meetings 

1Keep the title short

Anytime you’re trying to get a point across effectively, it’s crucial to keep your message short and sweet. Keeping your meeting title short will ensure potential attendees can get the information they need both quickly and efficiently while minimizing confusion. While it is important to keep your meeting names short, it’s equally important to ensure your meeting names include important details. If you’ve attached a meeting agenda to the meeting invite, you can include additional details about the meeting there. This practice will ensure you’ve sent out all important information pertaining to the meeting at hand without using a lengthy meeting name. Remember, you want attendees to be able to make an informed decision about their participation within the first few seconds of viewing the meeting name! 

2Include the meeting purpose in the title

If you don’t include the meeting purpose in the title of your meeting, attendees may not be inclined to keep reading. Including the meeting purpose will provide potential meeting attendees with the information they need to make an informed decision regarding next steps while ensuring they are informed and educated on the meeting’s purpose. For additional support, consider using Fellow’s AI-generated agendas to help you structure your meeting and find a clear meeting purpose. Our Agenda Builder is built to help you generate headings and talking points for your meeting based on the title of the meeting and the calendar description. It’s helpful, easy to use, and effective! Simply select the tool, add topics and headings, include talking points, and repeat the process for each heading. Before you know it, you’ll have a comprehensive meeting agenda that clearly depicts the purpose of your meeting. 

In addition to including the meeting purpose in your meeting name, you may also want to include the goal of the meeting. Avoiding a vague name and instead focusing on a key sentence that explains what goals you expect to cover during the meeting is a great way to garner attention and foster alignment. Remember, you’ll want to make sure potential meeting guests have all the information they need to move forward! This practice will help reduce miscommunication. 

Pro tip: Fellow helps ensure every meeting has a clear purpose. With the Meeting Guidelines feature set, when a meeting is being created, meeting organizers are prompted to add a meeting purpose to the description of the meeting, to help boost meeting engagement.

3Grab attention

The key to hosting an effective meeting is participation and engagement. Failing to capture attention from the get-go may mean potential attendees won’t attend the meeting, resulting in poor engagement. Grabbing attention from the moment you send out the meeting invite is essential. This can be done by choosing a relevant and timely meeting name in addition to using words like “URGENT” or “IMPORTANT” when necessary. While using these terms in your meeting name will help garner attention, it’s important to only use them when necessary. You don’t want to be the manager that’s known for crying wolf or seeking everyone’s attention when it may not be necessary. 

4Add context

There’s nothing worse than receiving a meeting invite with no context. Not only can it be frustrating, but it can also be nervewracking. Including context in your meeting name will ensure potential meeting attendees feel excited and informed as opposed to nervous or anxious. When choosing meeting names, it’s important to always look at things from the attendee’s perspective. Is the meeting name informative and clear or is it confusing or anxiety provoking? If your meeting name isn’t clear and concise, you may not get the turnout you had expected. Crafting meeting names with the attendee’s perspective in mind will help you craft informative meeting names that reduce stress and anxiety. 

Get inspiration for great meeting names with templates

A great way to get inspiration for naming your meetings is by looking at example meeting templates. Fellow has over 500 meeting templates with over 30 categories. Post Growth Marketing Interview Reflection and Quarterly Product Strategy Meeting are great examples of well structured meeting names, and you can explore hundreds of great meeting names and easily apply them to your next meeting.

Are you ready to host more effective meetings? 

Naming your meetings effectively is of the utmost importance, but the secret to a meeting that’s really effective goes way beyond the name alone. A good meeting name will give attendees context before the call, but a great meeting will have a clear, collaborative agenda laid out which attendees can review and contribute to ahead of time. This empowers them to come to the meeting knowing exactly what’s going to be discussed, and prepared to put their best foot forward. What’s more, when you use Fellow’s AI powered features, you don’t have to worry about trying to take notes and have great discussions at the same time. It can record, transcribe, and summarize every call, and share important discussions, decisions, and action items with each attendee after the call has ended.

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